The Words on the Screen: Consent Register

In short

• This page lists every box you may be asked to tick, every button that records an agreement, and every standing line that tells you something is logged or how something is checked.
• Each entry gives the exact words, where you see them, what document they point to, and whether you tick them or simply read them.
• Every box starts empty.
• We record which wording you saw, its version, and when you agreed. You can see that under History in your account.
• If the words on this page and the words on the screen you actually saw ever differ, what you saw is what counts.

If this summary and the full text below ever differ, the full text governs.

1 How this page fits with our other documents

• The Terms of Use, section 37.4, say that the wording you accepted on screen is part of the agreement between you and us. This page is our record of that wording. It adds no terms of its own.
• Words with a set meaning are in Definitions. Section 37.5 of the Terms of Use says which document governs.
• Three kinds of wording appear below. A tick is a box you tick yourself. A button records an agreement when you press it. A standing line is shown where you act, and you do not tick it.
• "The screen reads:" introduces wording quoted exactly. Words in square brackets in lower case, such as [organization], are filled in from the page you are on.

2 Joining

Entry 1. The sign-up box

• Where: the last step of sign-up, after the date-of-birth and status questions.
• Kind: a tick. The three titles in it are links that open in a new tab.
• Points to: Terms of Use, sections 2.1 and 2.2; Community Guidelines; Privacy Notice.

The screen reads:

"I am 18 or older, I am in the United States, and I am a student or recent graduate of the college whose email I used. I agree to the Terms of Use and the Community Guidelines, and I have read the Privacy Notice."

Entry 2. The line under the sign-up box

• Where: directly under the sign-up box.
• Kind: a standing line. You do not tick it.
• Points to: Messaging and Monitoring Notice, which the Terms of Use bring in by reference.

The screen reads:

"Rooms and messages here are logged. What you type is screened by automated safety tools, some run by outside companies working for us, which receive the text. Nothing is end-to-end encrypted. Staff may read a conversation in the cases listed in the Messaging and Monitoring Notice, such as a report or a flag."

3 The Shop and Notes

Entry 3. Your first order in The Shop

• Where: the counter, the first time you place an order.
• Kind: a tick, once.
• Points to: Messaging and Monitoring Notice, sections 3 to 6.

The screen reads:

"I understand that what I type at a table is logged for 14 days, may be checked by automated safety tools, and can be read by staff if it is reported or flagged."

Entry 4. The standing line at every table

• Where: under the chat box at a table, whenever chat is open.
• Kind: a standing line.

The screen reads:

"Table chat is logged for 14 days and may be reviewed."

Entry 5. The first time you open Notes

• Where: the page headed "Before your first message".
• Kind: five numbered lines, then a tick.
• Points to: Messaging and Monitoring Notice, sections 3, 5, 6 and 8.

The screen reads:

1. "Messages pass through automated safety tools before they are delivered. One of those tools is run by an outside provider, which receives the text of a message and nothing about who wrote it. The tools do not catch everything."
2. "Messages are not end-to-end encrypted. They are stored on our servers so they can be delivered and so you can search them."
3. "Staff can read a message, and up to ten messages either side of it, only when someone in the conversation reports it or the safety tools flag it. There is no staff screen for browsing conversations."
4. "You can take back any message you sent. We keep a copy for 14 days in case it is reported, then erase it. Every message is cleared twelve months after it was sent."
5. "We hand a message to anyone outside the company only with the agreement of someone in the conversation, or when the law requires it."

The box reads: "I have read this and want to use Messages."

4 Writing, reading and hosting

Entry 6. Submitting a paper, and reading

• The author's licence. A tick at the Licence step of submission, for each paper. Each co-author ticks separately. Points to the Author Agreement and Licence. The screen reads: "I have read the Author Agreement and Licence (version 1.0) and I agree to it for this paper." The version number is the one in force when you tick.
• The desk's first-use page. A tick the first time you open the desk, on the page "Before you write here". Points to the AI-Use Policy, section 8. Section 8.2 of that policy says what the desk keeps, which is what the page tells you: your drafts, your typing counts, and every paste (when, how long, and the pasted words), with pasted passages shown highlighted to you, to readers and to the editor. The page also says what Tillyard checks. The tick reads "I agree to the desk keeping my drafts, my typing counts and my pasted passages as described here, and to showing them to readers and the editor." It is asked again when the wording changes.
• Joining the reading pool. A tick. Points to the Reader Guidelines. The screen reads: "I have read the Reader Guidelines. Reading is my choice, and I will keep unpublished drafts to myself."
• Before each paper is shown to you. Two ticks. The screen reads: "I do not know who wrote this and have nothing to gain from its result." and "I will keep it to myself."
• Before each entry in a round is shown to you. Two ticks. The screen reads: "I do not know who wrote this." and "I will keep it to myself."
• Before a first table as host. A tick. Points to the Hosting Terms and Disclosure Policy. The screen reads: "I have read the Hosting Terms and Disclosure Policy. When I post about Tillyard, I will say that I host here."
• Entering a round. A tick on the entry form that accepts the published rules of that round. The short notice on the round's page and the entry form is in Appendix 1 of the Rounds Official Rules Template.

Entry 7. Taking a seat on a project

• Where: the form that opens a project, and the form that offers you a seat.
• Kind: five lines, the version number of the full text with a link to it, and a tick.
• Points to: the Standard Team Agreement, in full. The agreement is among the teammates. We are not a party to it.

The screen reads:

1. "What we make here belongs to us, the people recorded on this project. Tillyard owns none of it and may show only what we put on our project page, until we take it down."
2. "We own it as chosen above."
3. "If someone leaves, what they made stays in the project on those terms, and they may still show their own part as theirs."
4. "Nobody sells the project or uses it in a business unless everyone recorded on it agrees in writing."
5. "Nobody is paid for this and nobody is working for anybody else. If that changes we stop and write a new agreement off this site."

On a venture idea, each person who takes a seat also ticks: "I am joining as a co-owner of this idea, and I will not be doing tasks for someone else's business."

Entry 7a. Student organizations and service

• Registering an organization. Three ticks, set out in section 3.3 of the Organizations Terms: "This is a real group at [college], and I hold this role in it." "This entry is a record of that group. It is not a chapter of Tillyard, and Tillyard does not run it or speak for it." "I have read what my campus says about outside organizations. Tillyard is not part of any college."
• Confirming a role. One tick: "I know this to be true."
• Recording service. Six ticks on each entry, set out in section 5.2 of the Service and Volunteering Terms, beginning "This was unpaid, and nobody promised me anything for it."
• Asking for the Table Host title. Two ticks, set out in section 9.4 of the Hosting Terms and Disclosure Policy. The second reads: "If any rule that applies to me limits outside activities, for example a visa, a scholarship, athletic eligibility or an employer's policy, I have checked it." The title is switched off at present.

5 People who are not members

Entry 8. Confirming something for a member

• Where: the confirmation page a member's link opens.
• Kind: three ticks, after you give your name and role. They are statements of fact about what the member did.
• Points to: the Notice for Outside Confirmers, which is section 7 of the Service and Volunteering Terms on one page.

The screen reads:

"I am at [organization] in the role I have given."

"[The student] did what is described, between the dates shown, and we accepted it."

"It was unpaid and it was for our public or charitable work."

Entries 9 to 12. The public forms

The dispute and correction form, the intimate-image removal form, the copyright notice form and the signed-out report form each have a submit button. At the date of this page none of them carries a box that names a document. The statements a removal request or a copyright notice must contain are part of the request itself and are set out in the Intimate-Image Removal Policy, section 5.1, and the Copyright Policy, section 5.3.

Entry 13. Leaving a tip

• Where: beside every tip button, and on the page where the amounts are.
• Kind: a standing line.
• Points to: Tips and Larger Payments Terms.

The screen reads:

"Tillyard is an Ohio nonprofit corporation and cannot yet accept donations. No part of a donation goes to any member. Donating does not change your standing here."

Entry 14. Every Record page

• Where: on each public page of The Record.
• Kind: standing lines. The page carries a fixed statement of what was done and who confirmed it, a sentence that the member was not an employee, intern or contractor, and a line saying who we are. The Record and Verification Policy, section 7, sets out each part.

Entry 15. The record lookup and the recruiters' page

At the date of this page neither carries a terms line. Section 9.7 of the Terms of Use is the notice to a person who relies on a record.

6 Other standing sentences

These are printed unchanged wherever they appear.

• On AI and papers: "We review submissions and may decline or remove content we believe is AI-generated, plagiarized or inaccurate. This is editorial judgment; we do not guarantee detection."
• On serious misconduct: "Serious misconduct such as threats, stalking, fraud or impersonation may lead to permanent removal and, where appropriate and lawful, referral to law enforcement or your institution."
• On listing a record on a résumé: "List it under Publications, Projects, Leadership and activities or Service. It is not employment, so it does not go under Work Experience."
• For a host who posts about us: "I host tables at Tillyard."
• On the student exercise label: "Student exercise. Not advice to anyone." on a Pursuits page, and "A student exercise. Not advice on law, tax, medicine, engineering or investing." on a project page.

7 Agreeing again, and withdrawing

• When an important change is made to a document you agreed to, the site shows an agree page with the new version and a box. Section 33 of the Terms of Use says how that works.
• You can withdraw a permission you gave under History in your account. Withdrawing the Shop's logging permission or the Notes permission closes that area for you until you agree again.
• Closing your account has its own page and its own tick, which lists what is erased and what is kept. The Account Deletion and Data Export Policy, section 5, describes it.

8 Wording that is recommended and is not yet in the product

9 Changes to this document

Each version of this page carries a number and an effective date at the top, and earlier versions are kept available. When the wording of a box changes, this page changes with it, and section 33 of the Terms of Use says whether you are asked to agree again.

10 Contact

• Questions about what a box means: support@tillyard.org
• Legal notices: legal@tillyard.org
• Post: Tillyard, 10602 York Rd SW, Etna, Ohio 43062

Questions about this document

support@tillyard.org

Legal notices

legal@tillyard.org

By post

10602 York Rd SW, Etna, Ohio 43062

For anything else, see where to send what.

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