Hosting Terms and Disclosure Policy

In short

• Hosting a table is something you choose to do, when you choose to. We ask nothing of you: no hours, no schedule, no number of tables, no number of people, no posts, no duties.
• Hosting is not a job and it is not an internship. You are not paid, and nothing of value is given or promised in exchange for hosting. What you get is a line on your Record that counts what the attendance log shows.
• A host has no authority over anyone. You can change or call off your own table. You cannot remove, mute or approve the people who sit down, and hosting gives you no way to message them. If something goes wrong, you report it like any other member.
• Table Host is a title that describes tables you have already hosted in one term. You ask for it, the editor signs it or does not, and it stays dated to that term. It carries no duties and no authority. You can hand it back, and we may withdraw it.
• As a host, do not speak or sign for the company, use campus email lists, use a college's logo, seal, mascot or colours, or collect money for a table or for anything else. We never ask you to promote us.
• If any rule that applies to you limits outside activities, for example a visa, a scholarship, athletic eligibility or an employer's policy, check it before you host regularly and before you ask for a title. We cannot tell you how those rules treat it.
• If you hold a title or a perk, host tables, or have received anything from us, and you post about Tillyard, say so in the post itself, near the start. One line does it: "I host tables at Tillyard."
• We never ask for posts, write praise for you to post, pay for posts or reward them, and we never penalize an honest opinion, good or bad.
• We may look at public posts about us from time to time. If a post is missing its line we may ask you to add it or take the post down, and we may withdraw a title if that keeps happening.

If this summary and the full text below ever differ, the full text governs.

Part one: hosting

1 About this document

1.1 Who is speaking

Tillyard is an Ohio nonprofit corporation. In this document we, us and our mean Tillyard.

We are not a school, a college or a public body, and we are not affiliated with or endorsed by any college or university.

1.2 Who this applies to

Part one applies to:

1. every member who schedules or hosts a table of any kind;
2. every member who asks for, holds, or has held the Table Host title, or any other hosting title we may offer.

Part two applies to a wider group, described in section 14.

1.3 How and when you agree

You agree at the point where each part first matters to you. Every box starts empty.

1. Your first table. The first time you put a table on the board, the scheduling form shows a short notice headed "Before your first table" and one box to tick. The statement beside the box says that you have read this document and that, when you post about Tillyard, you will say that you host here. That tick is your agreement to part one, and to part two as it applies to a host.
2. A title request. When you ask for the Table Host title, the request form shows a short statement and asks for two ticks. Those ticks are your agreement to section 9 and to part two as they apply to a title-holder.
3. The share tools. The first time you open the tools that make a card and a few words from an item on your Record, the page asks you to tick that you will keep the line that says how you are connected to us. That tick is your agreement to sections 16 and 17 for what you share.
4. A printed sheet. The first time you make a printable sheet, the form asks you to tick that you will put it only where you are allowed to and take it down after its date. That tick is your agreement to section 7.9.
5. The hosts page. If you hold a title and ask to be listed on the public page of hosts, you tick a statement first. That tick is your agreement to section 9.15.

We record which version of the wording you agreed to and when. If we change this document in a way that matters, we may ask you to agree again before you schedule another table or ask for another title.

If you have a connection of the kind described in section 14 and you have never ticked any of these, part two still applies to what you post, because the Terms of Use say so in outline and refer to this document for the detail.

1.4 How this fits with our other documents

• The Terms of Use are the master agreement. Their sections on hosting, on what Tillyard is not, and on posting about us say in outline what this document says in detail.
• The Community Guidelines govern how everyone behaves at a table, hosts and guests alike.
• The Trademark and Brand Use Policy governs how our name, a college's name and anyone else's name or mark may be used.
• The Messaging and Monitoring Notice says what is logged at a table in The Shop and who can read it.
• The Privacy Notice and the Data Retention Schedule say what we keep about hosting and for how long.
• The Record and Verification Policy explains the three kinds of record and the wording on each page.
• The Reporting, Enforcement and Appeals Policy says what we may do when a rule is broken and how to ask for a second look.
• The Disputes and Corrections Policy says how anyone can dispute or correct something.
• The Organizations Terms cover a student organization's standing table. When an organization's officer plans an event as a scheduled table, this document applies to the member who hosts it.
• Some tracks in Pursuits are built on hosted tables. The track's own page says what counts for that track.
• The page "Saying how you are connected", at tillyard.org/disclosure, is a short form of part two in six points. The page "About hosting" is a short form of part one. If either differs from this document, this document governs.

Where two documents could cover the same point, the more specific one governs that point. Section 37.5 of the Terms of Use sets the order among all our documents, including the sections of those terms that prevail over every other document. On what hosting is, what a host may and may not do, the Table Host title, and how a tie to us is disclosed in a post, this document is the more specific one.

1.5 Words we use

Words that have one meaning in every one of our documents, such as member, visitor, staff, the editor, record item, hold, case and tip, are defined in Definitions. The words below are added for this document's own subject, or repeated from Definitions for convenience. If a repeated meaning ever differs, Definitions governs the meaning of the word.

• A table is a scheduled table: a time, a subject and a few seats, listed on the board and held in The Shop at that hour. The site sometimes calls a table a session.
• A host is the member who scheduled the table. A guest is any other member who takes a seat at it.
• A counted table is a table that the attendance log shows met the counting rule in section 8.2.
• The hosting line is the item on your Record that counts the tables you hosted in a term.
• Table Host is a title on The Record, described in section 9.
• A term is the period the site uses to group records, such as "Autumn 2026". The site shows the dates of the current term.
• The editor is the person who signs titles. At present the editor is the owner of the company.
• Staff means the owner and any person who works for us under a paid, written contract and holds a staff account. At present the owner is the only member of staff. Members are never staff, and no member is given any power over another member's content or account, whatever title or history that member has.
• A title is a record that the editor or other staff approved or signed. A perk is a hospitality mark for taking part, such as a stamp, a mug on the shelf, a postmark or a founding number. Some of our documents call perks keepsakes or house marks.
• A post and a connection are defined in part two.

1.6 "May", "aim", "currently", and numbers that can change

When we say we may do something, we are describing something we are allowed to do and can choose not to do. It is not a promise to do it. When we say we aim to do something, we are describing what we try to do, not a commitment about a result or a time. When we say currently or at present, we are describing how the site works on the date of this document.

Where this document gives a number and says "currently", that number is a setting we can change. The number shown on the page when you act is the one that applies.

When a document of ours uses the word will for something we do, we mean it as a commitment, and every commitment is listed in Schedule 1 of the Terms of Use. A statement of how the site works describes the site as it is on the date of this document, and we mean it to be true on that date. It is not a promise that the site will stay that way (Definitions, section 2).

2 What hosting is

2.1 A scheduled table

A table is a way for a few members to be in the same place at the same hour for a stated purpose. Any member may put one on the board. The Shop holds a table for it at that hour, the people who said they were coming sit down, and the site's own log records who was there.

Tables are held in text. There is no hosted audio or video and nothing is uploaded to a table.

2.2 Kinds of table

Currently the scheduling form offers:

1. A table, once. A study table, a problem-set hour, or anything else with a subject.
2. A circle. The same evening each week for a set number of weeks, such as a reading circle or a journal circle. Dates are posted as the circle goes.
3. Three evenings. A three-part table series on one subject. It is a series of tables. It is not a course, and nothing is awarded to the people who attend.
4. One step ahead. A short talk in text about something the host learned from their own experience.

An officer of a student organization may also plan an event for the organization as a scheduled table. The member who hosts it is a host under this document.

At present a table has one host. A friend can take a seat like anyone else, and the hosting line is counted for the host only.

2.3 Who can host

Any member in good standing can host. There is no application, no selection and no training. New accounts have lower limits for a short time.

Tables can be scheduled only inside The Shop's posted hours, and the site limits how many tables one member can have on the board and how many can run at once. The scheduling form shows the limits that apply to you. Those limits exist to keep the board usable and to protect our running costs. They are ceilings. They are never targets.

2.4 Run by a member

Every table page carries a fixed note, currently: "Hosted by a member. Tillyard does not run it. It is not a class and has no connection with any college or company."

That note is true of every table a member hosts. We do not plan tables, choose their subjects, supply their content, check a host's knowledge, or stand behind what is said at one.

2.5 Free to sit at

Tables are free to sit at. Nobody may charge for a seat or sell anything at one. Section 7.5 says more.

3 Hosting is your choice

3.1 Nothing is asked of you

We do not ask any member to host. If you do host, we do not ask you for:

• a number of hours, tables, weeks or terms;
• a schedule, a rota or a standing commitment;
• a number of guests, sign-ups, invitations or new members;
• posts, reviews, flyers, tabling or any other promotion;
• reports, summaries or paperwork of any kind;
• attendance at training, meetings or calls with us.

There are no duties attached to hosting, and nobody at the company directs it.

3.2 You decide what you host and how

You choose whether to host, what the table is about, when it meets within the hours the site offers, how many seats it has and whether it is quiet or talkative. We do not review your plan, give you materials to teach from, tell you what to say, or evaluate how you did.

The form limits some choices to pick-lists and short text. That is how the site keeps tables safe to list and cheap to run. It is not direction of your hosting.

3.3 What the site's rules about tables are, and what they are not

A few rules run by themselves. We set them out here so that nobody mistakes them for supervision.

• Wording is screened. A table's title and note are screened before other members see them. If the wording is held, the table stays unlisted until someone at the company has looked at it or you change the wording.
• Missed tables. If you call a table off close to its start while people hold seats, or you do not arrive, the site records an absence privately. After a small number of absences in a short period (currently two in thirty days) you can have only one table on the board at a time for a while (currently thirty days). There is no strike, no public mark and no effect on your Record. The rule exists so that guests are not left at empty tables.
• Circles rest by themselves. A circle whose host misses two dates in a row, or that draws nobody three times in a row, is marked as resting. The host can wake it.
• Capacity. When the site is close to a daily limit, scheduling may pause for everyone.

None of these is a schedule we set for you, a standard we hold you to, or discipline. They are how a shared board is kept honest for the people who take seats.

3.4 You can stop at any time

You can call off a table you scheduled. You can let a circle end. You can never host again. Nothing changes if you stop, and nothing is held against you.

3.5 Nothing else depends on hosting

Hosting is not a condition of membership, of having a paper read or published, of entering a round, of any tool, or of your standing. Nothing on the site is unlocked by hosting, and nothing is closed to you if you never host.

3.6 If someone tells you otherwise

Nobody acting for us will tell you that you must host, must host more, must bring people or must post. If someone says they speak for Tillyard and asks you for any of that, it is not an instruction from us. Please tell us at legal@tillyard.org.

4 No pay, and nothing of value in exchange

4.1 No pay

You are not paid for hosting. That means no wages, stipend, fee, commission, bonus, gift card, credit, equity, merchandise, discount or anything else with a cash value.

4.2 Nothing promised for later

We do not promise a host anything in return for hosting, now or later. In particular we do not promise a reference, a recommendation letter, an introduction, a role with us, any preference in being considered for one, or a place in any selective program we might run in future.

4.3 Nothing scaled to how much you host

Apart from the hosting line and the Table Host title, which state counts from the log, nothing is given according to how much you host. Those two are records of what the log shows: the hosting line counts the tables you hosted (section 8), and the title can be asked for once the log shows the counts in section 9.3. There are no tiers, no leaderboards of hosts, no rewards for the most active host, and nothing is given for how many people you bring.

4.4 What you do receive: a record

When the attendance log shows that you hosted counted tables, your Record gains a hosting line that says so (section 8). That line is a statement of fact drawn from the log. It is the same statement for anyone whose log shows the same thing. It is not a payment, a benefit for services or a reward for output, and we do not give it in exchange for hosting. It exists so that you can show a stranger something true that they can check.

4.5 Perks are kept apart

The site keeps two separate ledgers. Titles come only from a decision or signature of the editor or other staff. Perks come from taking part. Nothing on one ledger can be exchanged for anything on the other.

Hosting earns no perk of any kind. Two small stamps touch tables, and neither is for hosting:

1. a one-time stamp the first time you are present at a table as a guest;
2. a one-time stamp the first time a person you invited to a table sits down and stays. The host and anyone holding a seat can share a table's invitation link, and any of them can receive this stamp. It is given once in a lifetime, it does not grow with the number of people you invite, and it is never counted toward a hosting line or a title.

A tip to Tillyard, by you or by anyone, never affects a hosting line or a title request.

4.6 Your costs are yours

We do not ask you to spend money to host, and we do not reimburse anything you choose to spend, such as books, software, printing or refreshments for people you meet in person.

4.7 If we ever pay for work

If the company ever wants work done for it, such as staffed promotion on a campus, that is paid work under a separate written contract with the person doing it. It is not arranged through a member account, through hosting or through a title, and these terms would not govern it.

5 A host has no authority over anyone

5.1 What a host can do

A host can:

• edit the wording of their own table, add seats, and change what guests are asked to bring, before the table opens;
• move their own table's time once, far enough ahead (currently at least a day), after which each person holding a seat chooses to keep it or give it up;
• call off their own table, choosing from fixed reasons;
• share the table's invitation link;
• set the topic line of the table in the room, as any member who opens a table can.

Where the site offers it, the member who opens a table may also add a link to a call on an outside service. Section 6.8 covers that.

5.2 What a host cannot do

A host cannot:

• remove, mute, warn or discipline a guest;
• approve or refuse a person who takes a seat;
• see more about a guest than any member sees;
• write to the people who hold seats, as a group or one by one, unless they are already connected in the ordinary way. Changes to a table reach seat-holders as fixed notices from the site;
• see who answered the feedback questions or what any one person answered;
• see reports, or learn who reported what;
• decide a dispute, moderate, or act for us in any way.

5.3 Who may sit

Any member who is eligible may take a free seat. The only choice a host has about who may sit is the one the form offers, currently "anyone" or "people at my college". A host has no way to turn a person away and must not try to, for example by telling someone they are not welcome because of who they are.

5.4 Blocking

Any member may block another member, and a block works both ways: two people with a block between them cannot hold seats at the same table. A host has the same right to block as anyone. It is there for safety and comfort. It is not a way to choose guests.

5.5 If something goes wrong

If someone at your table breaks the Community Guidelines, use the report control, as any member would. Reports go to staff. A host has no extra tools and no extra responsibility for what guests do.

Tillyard is not an emergency service. If someone may be in immediate danger, contact the emergency services where that person is.

5.6 Guests owe a host nothing

A guest may come, stay quiet, leave early or not come back. A host may say how they would like the table to run. A host may not set rules beyond the site's own, or ask guests for anything in return for a seat.

6 What a host is responsible for

6.1 What you say is yours

What you say and share at your table is your own content and your own responsibility, on the same footing as anything else a member writes. We do not check a host's knowledge, background or accuracy, and we do not vet hosts.

6.2 Describe the table honestly

Say what people will do at the table, not how good it will be. Do not promise a result, such as a grade, an offer or an admission. Do not word a table as if a college, a department, a professor, an employer or a recruiter were running it or standing behind it, and do not call it official, sponsored or priced. Wording of that kind is flagged for a person to read.

6.3 Be honest about yourself

Speak from what you have actually done. Do not claim a qualification, a role or an affiliation you do not hold.

6.4 Subjects to leave out or handle with care

• No advice to a real person about their own situation in law, tax, medicine, mental health, immigration, engineering or investments. Talking about a subject in general is fine. Telling someone what to do about their case is not.
• No help with graded coursework. A table may work through public problems or a shared reading. It may not do anyone's graded assignment, share the content of an exam or quiz, or hand around instructors' materials. Each member is responsible for their own college's rules on academic honesty.
• No sales. Section 7.5 applies.

6.5 Other people's material

Link to readings that are openly available. Do not paste long passages of someone else's text into a table, and do not share course materials you do not own. The Copyright Policy applies.

6.6 Guests' privacy

Do not record a table, by any means. Do not copy or post what guests wrote, or who was there, anywhere else. Do not keep your own list of guests, ask guests for contact details as a condition of sitting, or add guests to a mailing list or group chat they did not ask to join. If you and a guest want to stay in touch, the "trade cards" step after a table is the way: it connects two people only when both choose it.

6.7 Turning up

If you cannot host a table you scheduled, call it off as early as you can so that the people holding seats are told. This is a courtesy to them, not a duty to us. Section 3.3 says what the site records when a host does not arrive.

6.8 Calls on outside services, and meeting in person

Where a table carries a link to a call on an outside service, the call runs on that service and not on ours. Nothing said there is logged by us, our report tools do not reach it, and nothing that happens there is counted toward any record. Do not record a call. The Terms of Use and the Messaging and Monitoring Notice say more.

Tables are online. If you choose to meet other members in person, that meeting is outside the service. It is not a Tillyard event, we have no part in it, and you must not describe it as ours. Meet in public places and use your own judgment.

6.9 The rules everyone follows

The Community Guidelines, the Acceptable Use Policy and the Terms of Use apply to a host at a table exactly as they apply to every member everywhere on the site.

7 What hosts must not do

This section gathers the limits that matter most. Each exists to protect you, the people at your table, their colleges, and the truth of what the site says about itself.

7.1 Do not promote us on anyone's assignment

We do not assign promotion to members, and a host is not a promoter. Do not accept a task of that kind from anyone on our behalf: tabling, flyering, posting to a schedule, recruiting a number of people, or anything like it. Do not hand such tasks to other members. Do not accept payment or a reward from anyone else for promoting Tillyard.

Telling people about your own table, in your own words, because you want them there, is not promotion on assignment. Part two says what to include when you do.

7.2 Do not represent the company

A host does not speak or act for us. Do not:

• say "we" for Tillyard, or describe yourself as its staff, representative, ambassador, campus lead, partner or agent;
• approach a college office, a career centre, a professor, a student government, a venue, a sponsor, an employer or a reporter on our behalf;
• sign anything, agree anything or accept any notice in our name;
• answer questions about accounts, safety decisions or the law as if you were us. Send people to support@tillyard.org;
• create an account, a handle, a group, a page or a web address that uses our name or looks like ours.

Only the owner, and people working for us under a written, paid contract, speak or act for the company.

7.3 Do not use campus email lists or other campus channels

Do not use a college mailing list, a class or course-site announcement tool, a campus directory, a residence-hall notice board, college letterhead or any other channel that carries the college's authority to tell people about a table or about us, unless your college's own rules allow you to do that, and never in a way that suggests the message comes from the college. Do not gather addresses from a campus directory.

Many colleges restrict what may be posted or sent on behalf of an outside organization. Tillyard is not part of any college. Finding out and following your college's rules is your responsibility. We do not ask anyone to post, flyer or table anywhere.

Do not send invitations by text message to people who have not asked for them, and do not use a contact list to send invitations in bulk.

7.4 Do not use a college's marks, or imply its backing

Use a college's name only in text only and only as a fact, for example to say who a table is for. Never use a college's logo, seal, crest, mascot, athletic mark, colours, lettering or letterhead in connection with a table or with us. Never suggest that a college, a department, an office or a professor recommends, requires, sponsors or gives credit for a table. Do not name a professor or an office in connection with a table without their written permission.

If you put a college's name next to ours on something you make yourself, add the statement that Tillyard is not affiliated with or endorsed by that college. The Trademark and Brand Use Policy has the wording.

If you hold a role at your college, such as resident adviser, teaching assistant or student-government officer, do not use that role or its channels for a table.

7.5 Do not collect money

A table involves no money, in either direction.

• Do not charge for a seat, a series, materials or your time.
• Do not ask for or accept tips, dues or contributions of any kind at a table or in its name, and do not raise money for anything at a table.
• Do not sell or advertise goods or services at a table, including paid tutoring, your own or anyone else's.
• Do not post payment handles, prices or links that earn you a commission.
• Do not accept sponsorship for a table, and do not say that a table is sponsored.

If a business offers you something for a gathering you hold away from the site, that is your own arrangement. It is not ours, it may not be presented as ours, and part two applies to what you post about it.

The tip button on our own pages, and the tip jar on The Shop's counter, are a separate thing: a voluntary tip to the company from anyone who chooses to leave one. A tip goes to the company and never to a host. A host must not ask guests to leave one, and the Tips and Larger Payments Terms cover it.

7.6 Do not manufacture attendance

A hosting line is worth something only because the log is true. Do not arrange attendance to produce a record: no second accounts, no agreement to sit at each other's tables in turn, no rewards to guests for attending, no asking people to leave a tab open. Patterns of that kind are visible in the log and are put in front of the editor when a title is requested.

7.7 Do not take the table's business elsewhere to avoid the rules

Do not use a table to move people to another service so that the site's rules, logs and report tools no longer apply, and do not ask guests for private contact as the price of help.

7.8 Do not take on work for us

Do not moderate, recruit, review, test, translate or do any other task for the company because you host. We do not ask members to do the company's work, and a host who offers is thanked and declined.

7.9 Printed sheets

The site can make a printable sheet that lists the tables you are hosting, or The Shop's hours, as a poster, a pair of half-sheets or a table tent. Nobody is asked to print or post one, and nothing is given for doing so.

If you choose to print one:

• Put it only where you are allowed to, and ask first. Many colleges allow notices only on certain boards, and many residence halls allow none from an outside company. A café or shop off campus needs only its owner's agreement.
• Do not put a sheet under doors, on cars or in mailboxes.
• Each sheet carries a date. Take it down after that date.
• Print it as it comes. It carries our legal line, the words "18 and over", and an address for anyone who thinks it is in the wrong place. It names no member and no college. Do not add a college's name, logo or colours to it, and do not add claims of your own.

The form asks you to tick that you will put the sheet only where you are allowed to and take it down after its date. New accounts wait a short time before they can make a sheet (currently seven days), and one member can have only so many sheets out at once (currently six).

Each sheet carries a code. The code counts how many times that sheet was scanned each day, so that a spot nobody scans can be dropped. It keeps nothing about a person who only scans it. If someone joins after scanning, the link between that new member and the code is kept for a short time (currently up to 30 days) so that the join can be counted, and is then deleted. No count is shown as a ranking, and no count earns anybody anything. The Privacy Notice says more.

Anyone can report a sheet by its code. Staff may end a sheet, or all of a member's sheets.

7.10 Do not recruit for a business at a table

Do not use a table, its page or its invitation to recruit for an employer, a paid program, a staffing or tutoring business, or a selling scheme, and do not present a table as an employer's event. A table is for the people sitting at it.

8 The hosting line on The Record

8.1 What the hosting line says

For each term in which the log shows enough counted tables, your Record can carry one hosting line. It states counts: how many tables you hosted, how many different people sat down, and how many of them came back for another. An example: "Hosted 9 scheduled study tables at Tillyard for 31 students, Autumn 2026; 14 of them came back for another."

Its page says how we know: "Counted from Tillyard's own attendance logs. Nobody typed these numbers in."

On The Record a hosting line is a recorded item. It does not carry the editor's mark.

8.2 How tables are counted

Currently:

• a person is present when the log shows them seated at the reserved table for at least twenty minutes inside the table's window. The same rule applies to the host;
• a table is counted when the host and at least two guests were present. A table with the host and one guest is not counted, so no record is earned one to one;
• the hosting line appears once a term has at least two counted tables and three different guests, and is refreshed as the term goes on.

A table that was too small, that the host did not attend, that was called off, or that could not meet because The Shop was closed is not counted.

8.3 What it does not say

A hosting line makes no statement about the quality of the hosting, about whether what was said was accurate, or about anything the guests learned. Nobody at the company watched, graded or evaluated the tables. It is not a certificate, a qualification or evidence of proficiency in anything, and we do not describe it that way.

8.4 Who can see it

You choose whether your hosting line is private, visible to people who have its link, or shown on your public page. Your choice also decides whether a table's page shows how many tables you have hosted this term.

8.5 A three-part series

When all three evenings of a three-part table series were counted, your Record can carry a line for the series. It states the title, the number of parts and the attendance counts. The same limits in 8.3 apply.

8.6 Feedback

After a table, each guest who was present may answer three fixed questions or skip them. The host sees totals for the term once enough answers exist (currently five), never who said what. The editor may see the same totals when a title is requested. Feedback is not a rating, it is never shown to other members, and it is never placed on The Record.

8.7 Corrections

If you think the log is wrong about a table, use the dispute form at tillyard.org/dispute. We may correct a count. If we find that counts rested on arranged attendance or on accounts that should not have counted, we may recount or withdraw the line.

8.8 Describing it to others

Our rule for anything on The Record is this: List it under Publications, Projects, Leadership and activities or Service. It is not employment, so it does not go under Work Experience.

For hosting, the section that fits is Leadership and activities. Do not describe hosting as a role held at the company. On LinkedIn, do not add the company under Experience, because that section would show you as working for us. Use the wording on the Record page, with its link or code, and do not add words the page does not use. How to list this on a résumé gives sample lines, and the Trademark and Brand Use Policy and The Record and Verification Policy say more.

9 Table Host

9.1 What the Table Host title is

Table Host is a title that recognizes tables a member has already hosted in one term. It is not offered to anyone, assigned to anyone or applied for in advance. A member whose term meets the published counts may ask for it. The editor reads the request and signs it or does not. A signed title is entered on The Record for that term, for example "Table Host, Autumn 2026".

The editor's signature attests to one thing: that Tillyard's own attendance logs show the tables, the guests and the counts stated on the page. The page says so: "Counted from Tillyard's own attendance logs. Nobody typed these numbers in. Signed by the editor."

9.2 The title may not be open yet

The title can be switched on and off for the whole site. It stays off until an attorney has reviewed it. While it is off, nobody can ask for it. The hosting line in section 8 does not depend on it.

9.3 When a member may ask

Currently a member may ask when, within one term:

1. they hosted at least four counted tables, each with at least three guests present whose accounts were at least a week old;
2. at least six different guests were present across their counted tables;
3. they are in good standing; and
4. they have no other request open.

A member may make a limited number of requests in a term (currently two).

These numbers describe when the title can be asked for. They are not a target, and nothing changes for a member who never asks. The site says so wherever it shows them.

9.4 How to ask

The request is yours to make. The form shows a short statement and asks for two ticks, the same two for every member who asks:

1. that you have read the statement, which summarizes this section and part two;
2. this statement: "If any rule that applies to me limits outside activities, for example a visa, a scholarship, athletic eligibility or an employer's policy, I have checked it." (section 11).

You can take a request back while it is open.

9.5 What the editor looks at

The editor sees a brief drawn from the log: the counted tables with their dates and how many guests were present, the guests' colleges and account ages, the term's feedback totals, any open or past safety case about the member, and any patterns the log shows, such as the same few guests making up most of the attendance, hosts who mostly attend each other's tables, many very new accounts, very short stays, or a counted table at which nothing was written and no timer ran.

A pattern never decides a request by itself. A person reads the brief.

9.6 The decision

• Signed. The title is entered on your Record and you are told on the site and by email.
• Not signed this time. You are told, with one reason from a fixed list (currently: the counts did not hold up on a second look; a case is open; more tables with other people first). You may ask again in a later request, within the limit in 9.3.
• No decision. The editor reads these personally and there is no set time. If a request is not decided within a set period (currently 45 days) it lapses, you are told that this is on us and not on you, and you may ask again. Your hosting line is not affected.

Meeting the counts does not entitle anyone to the title. The editor decides. The title is never signed by an automatic rule, because the words "signed by the editor" must stay true. It is never given for bringing people to the site, for posting about us, for a tip, or for anything other than hosted tables shown in the log.

9.7 What the title does not mean

Table Host:

• carries no duties, no hours and no expectations for the future;
• gives no authority over any member and no say over other hosts;
• is not a role at the company, an appointment, or a rank among members;
• is not pay, and comes with no perk, early access or special treatment;
• says nothing about how well anyone hosted, taught or learned, and is not a certificate, a qualification or evidence of proficiency;
• does not make the holder our employee, intern, contractor, volunteer worker, agent or representative (section 10).

9.8 The term

A title is dated to the term it describes. It does not renew and it does not carry forward: Table Host for Autumn 2026 says nothing about the spring. A member who hosts in a later term may ask again for that term.

After the term ends, the title stays on your Record as a dated fact unless it is handed back or withdrawn. When you mention it, give the term: "Table Host, Tillyard, Autumn 2026".

9.9 Handing it back

You can hand a title back at any time with one press. It becomes private at once. The editor then confirms the withdrawal. You do not have to give a reason, and handing it back does not affect your hosting line or your standing.

9.10 How a request or a title can lapse

• An open request lapses if it is not decided in the period in 9.6.
• A request you take back ends there.
• A title does not renew by itself (9.8).
• A handed-back title that the editor has not yet confirmed stays private.
• If your account is closed, by you or by us, the title goes with it. The Privacy Notice and The Record and Verification Policy say what a record page shows after an account is erased.

9.11 When we may withdraw a title

We may withdraw a Table Host title, or decline to sign one, if we believe that:

1. the counts behind it rested on arranged attendance, on second accounts, or on any other breach of section 7.6;
2. the holder described the title, or themselves, as something it is not: for example as employment, as an internship, as a role representing the company, or as a qualification;
3. the holder repeatedly posted about us without the disclosure in part two, or declined to correct a post after we asked;
4. the holder did any of the things in sections 7.1 to 7.5, 7.7 or 7.10, or broke the rules for printed sheets in 7.9;
5. the holder seriously or repeatedly broke the Community Guidelines or the Terms of Use, at a table or elsewhere;
6. the title was signed by mistake; or
7. the law, a regulator's guidance or legal advice requires us to stop offering the title, in which case section 9.13 applies.

We never withdraw a title because the holder criticized us, gave us a poor review, stopped hosting, hosted less, or declined to post about us.

9.12 What happens when a title is withdrawn

We aim to tell you, in neutral words, that the title was withdrawn and why. The public page for the item then shows that it was withdrawn or is no longer listed, whatever your sharing settings say. You agree to stop using the title from that point: take it off your résumé, your LinkedIn profile and anywhere else you listed it.

You may ask for a second look once, as the Reporting, Enforcement and Appeals Policy describes, or use the dispute form. A withdrawal of the title does not by itself change your hosting line, which is a count and is corrected only under 8.7.

9.13 If we retire the title

We may stop offering Table Host, pause it, or change the counts in 9.3 for future terms. Titles already signed stay on the Record with their dates unless 9.11 applies. If we must withdraw titles already signed because of 9.11(7), we aim to tell every holder and to say so on each page.

9.14 Other hosting titles

At present Table Host is the only hosting title. If we add another, this section applies to it unless its own terms say otherwise. No hosting title carries duties, and none gives its holder any say over other hosts. If the company ever needs someone to do directed work, that is a paid contract under 4.7 and not a title.

9.15 The hosts page

A member who holds a host title may choose to be listed on a public page of hosts. You are not listed unless you tick the statement on that page and ask to be, and you can take yourself off at any time.

The page shows your name, your college and the title, with a link to the title's Record page. It has no search and no way to contact you. It describes hosts in these words, currently: "Members who hold a host title and chose to be listed. Hosts decide what to host and when. They are not paid, are set no targets and receive nothing for hosting. The title is signed by the editor afterwards, from the attendance logs."

If your title is handed back or withdrawn, your listing goes with it at once. Anyone can report an entry on the page, and staff may take an entry off the page while they look.

Being listed is not a condition of holding the title, and nothing is given for it. Our use of your name anywhere else in our own promotion needs your separate written agreement each time, as the Terms of Use say.

10 Hosting and employment

10.1 The statement

Hosting a table, holding a hosting line and holding the Table Host title are not employment, an internship, a traineeship, an apprenticeship, volunteering for an employer, independent contracting, agency or partnership. A host is a member doing something of their own choosing with other members.

10.2 Why

We do not rest that on a label. It rests on how hosting works:

• You choose everything. Whether to host, what, when and how often are your decisions (section 3).
• Nobody directs or supervises it. We do not assign, train, review or evaluate hosting.
• Nothing is exchanged. You are not paid and nothing is promised (section 4).
• You hold no authority. You cannot act for us or over anyone else (section 5).
• What you make is yours. An outline, a reading list or a talk you prepare belongs to you. We take only the display licence the Terms of Use describe.
• A title looks backward. It describes tables already hosted and asks nothing further (section 9).

10.3 What follows from that

Because hosting is not work for us:

• there are no wages, benefits, expense payments or equipment;
• we do not carry workers' compensation or unemployment cover for hosts, and we do not insure hosts or anything they do;
• we issue no tax forms for hosting, because nothing is paid;
• we do not complete employment eligibility paperwork, hours logs, supervisor evaluations, learning agreements or credit forms for hosting;
• we do not act as a reference for hosting. Anyone who wants to check what you did can open the Record page.

10.4 Do not describe it as work for us

Do not say or imply that you work for Tillyard, hold a role at the company, or completed an internship with us. On a résumé or on LinkedIn, do not add the company as an employer or place hosting under Experience. Section 8.8 says where it goes.

10.5 If your college gives credit

If your college or a scholarship program chooses to recognize something you did here, that is its decision under its own rules. We have no part in it and we sign nothing for it.

10.6 Rights the law gives you

Nothing in this document takes away a right that the law gives you and that cannot be given up by agreement. We describe hosting this way because it is how hosting works, and we intend to keep it that way. If you ever believe that hosting has turned into directed work, for you or for anyone, tell us at legal@tillyard.org. Telling us will not be held against you.

10.7 If the facts change

If we ever add duties, hours, targets, training or anything of value to hosting, that would be a different arrangement. It would need its own written terms, and where the law requires pay, it would be paid.

11 International students

11.1 We do not give immigration advice

We cannot tell you how the rules of your visa treat anything you do here, and nothing in this document is advice about your status. The consequences of getting it wrong fall on the student.

11.2 Ask your own adviser first

If you study in the United States on an F-1 visa or another visa that limits work, talk to your college's international student office before you host regularly, and before you ask for any title. Some advisers treat unpaid activity connected with an outside organization with caution, and some treat a title or anything received in connection with it as significant. Your adviser knows your situation and your college's practice. We do not.

Show them this document and the "About hosting" page. They describe hosting accurately: chosen by you, unpaid, undirected, with nothing given in exchange.

11.3 The tick on a title request

The title request form puts one statement to every member who asks, whoever they are: "If any rule that applies to me limits outside activities, for example a visa, a scholarship, athletic eligibility or an employer's policy, I have checked it." We store only that you ticked it, with the version of the wording and the date. We do not ask about your immigration status, your visa type, your scholarship or your employer anywhere on the site, and the title does not depend on any of them.

If you have not checked a rule that applies to you, check it before you ask. You can still host as a member in the meantime. Your hosting line is not affected.

11.4 What we cannot provide

Because hosting is not employment or training, we cannot provide an offer letter, an employment letter, a training plan, authorization paperwork for practical training, or a statement of hours for it. Please do not ask your adviser to treat hosting as any of those.

11.5 Other rules that may apply to you

Other rules may limit outside activities too: the terms of a scholarship or fellowship, athletic eligibility rules, a campus employer's rules, or your college's honor code. Those are between you and whoever set them. If you are unsure, ask them first.

12 What we may do about a table

12.1 Screening and holds

A table's wording is screened before it is listed, and again when it is edited. Screening may hold wording for a person to read. A held table is saved but not listed.

12.2 Calling a table off

Staff may take a table off the board or call it off, for example where its wording breaks a rule, where the host's account has been paused or suspended, or where a report needs looking at. People holding seats are told in neutral words that the table was called off.

12.3 Capacity

When the site nears a daily limit, we may pause new tables, invitation links, questions and other optional features for everyone. Giving up a seat and calling off a table are kept working.

12.4 What is logged

A table meets in The Shop, and the rule there is the same for everyone: Rooms and messages here are logged. What you type is screened by automated safety tools, some run by outside companies working for us, which receive the text. Nothing is end-to-end encrypted. Staff may read a conversation in the cases listed in the Messaging and Monitoring Notice, such as a report or a flag.

The Messaging and Monitoring Notice gives the detail. Hosts and guests are treated alike, and a host cannot read anything a guest could not.

Part two: disclosure policy

13 Why this policy exists

When someone recommends a thing, the reader weighs the recommendation differently if they know the person has a tie to it. A reader should not have to hunt for that. United States consumer-protection law expects a tie that the audience would not expect to be stated clearly, and it can hold the company answerable, as well as the person posting, when it is missing.

So the rule is simple. If you have a tie to us and you post about us, say what the tie is, where people will see it, in words they will understand.

Nothing in this policy asks you to post. We do not ask members to promote us, and nothing on the site depends on whether you do.

14 Who this applies to

14.1 You have a connection if any of these is true

In this policy a connection is any of the following:

1. you hold a house title, such as Published Author, Readers' Selection or Table Host;
2. you host tables, or have a hosting line on your Record;
3. you hold a perk: a founding number, a stamp, a mug on the shelf, a postmark or any other house mark;
4. you stand to receive a perk from the very thing you are posting, for example the one-time stamp for a person you invite through a table's invitation link;
5. we have given you anything else, at any time: an item, a payment, early access, or any other benefit;
6. you are paid by us under a contract, or you are in talks with us about one;
7. you are the owner, or a member of the owner's or staff's household or close family, or you have a business relationship with the company or the owner;
8. you or your organization sponsor something here, or have agreed to.

If you are unsure whether you have a connection, treat yourself as having one. A line too many does no harm.

14.2 Ordinary members

If none of 14.1 is true of you, you are a member with an opinion, and no disclosure is required of you. Saying "I'm a member" is honest, costs one line, and we encourage it.

14.3 The owner, staff and their families

The owner's own posts about Tillyard say that the owner built it and runs it day to day. Anyone paid by us says so. Close family and household members of the owner or of staff say what the relationship is. We do not ask relatives or friends to post or review.

14.4 Officers of student organizations

If you are an officer telling your group about its standing table, the Organizations Terms say what to include. If you also have a connection in 14.1, add your own line.

15 What counts as a post about us

A post is anything you publish or send to an audience that recommends, praises, reviews or invites people to Tillyard or to something on it, in any medium. That includes:

• a post, reply, comment, story or thread on any social service or forum;
• a video, a live stream or a podcast, or a mention inside one;
• a review on any site that collects reviews;
• a newsletter, a blog or an article;
• a message to a group chat, a class chat, a club server or an email list;
• a flyer, a poster or a slide you made yourself;
• an invitation that carries a table's link.

It does not include:

• a line on your résumé or in a profile's own sections that states what you did here, because the line states the connection itself;
• sharing your own published paper or Record page with words that say only what it is, such as "My paper is out in Tillyard Research", because those words state the connection themselves. The share tools still begin such a caption with a line that says how you are connected. Keep it. If you go on to recommend the site, the line is required;
• a private conversation with one person. Even there, telling a friend "I host there" is the honest thing to do.

Criticism is a post about us too, and you are free to make it. A disclosure is good practice with criticism, but this policy is aimed at recommendations and invitations.

16 What to say

16.1 Sentences that work

Use words that name us and say what your tie is. Any of these is acceptable. Use the one that is true of you.

If more than one row is true of you, use the sentence for the closest tie. A title comes before a founding number, and being paid by us or related to the owner comes before everything else.

Where characters are tight, a tag that names us and the tie may be used at the very start of the post, for example "#TillyardTableHost". A full sentence is clearer and we prefer it.

What the site writes for you. The site shows title-holders the sentence that fits them. Where the share tools offer a few words to go with a card, the first line is the sentence from this table that fits you, already written. The rest says only what the shared item is. It carries no praise, no tags and no claim about what membership leads to. You can change the rest. Keep the first line. Currently the site posts nothing for you and has no button that posts to another service: you copy the words and post them yourself.

The invitation link for a table is different. The site gives you the link and no words at all (section 22), so the line is yours to write.

16.2 Wording that is not enough

16.3 Do not overstate the tie either

A disclosure must be true. Do not write "I work at Tillyard", "Tillyard ambassador", "campus representative", "staff", "partner", or anything that suggests employment or authority. Do not label a post as an advertisement or as sponsored when nobody paid for it. We have no ambassadors, representatives or chapters.

17 Where to put it

The rule in every format is the same: with the recommendation itself, where people will see it before or as they take the recommendation in, and in every post.

More points:

• Every time. People may see one post and none of the others. Each post carries its own line.
• Reshares and edits. If you reshare or pin an older post, check that it has its line.
• Your profile. Stating your tie in a profile is fine. It is never enough by itself.
• Printed sheets. A sheet the site makes for printing is our own notice and carries our legal line. It needs no line from you. Print it as it comes, and follow section 7.9.
• Cards. A card made by the share tools prints the Record page's own "how we know" sentence and its address. The card needs no line added to it. The words you post with it do, and the tools write that line first.

18 What you say must be true

A disclosure does not make a false statement acceptable. When you post about us:

• speak from your own experience;
• do not promise anyone a result, such as work, an offer, an admission or a higher grade;
• say what this is: a site that is free to students today and run by an Ohio nonprofit, not affiliated with or endorsed by any college;
• do not describe us as a school, an employer, an accreditor or an internship provider, and do not say that we are tax-exempt, and do not describe anything on The Record as a certificate, a qualification or a peer-reviewed publication;
• do not say or suggest that a college, a professor or an employer recommends us.

19 What we never do

• We never require a post, a review, a share or an invitation, from anyone, for anything.
• We never write praise, reviews or testimonials for members to publish as their own. The only words the site supplies are the line that says how you are connected and a statement of what a shared item is (section 16.1).
• We never pay for or reward a post, a review or a kind word, and no title or perk is given for one.
• We never make anything depend on whether what you say about us is favourable.
• We never penalize a member for an honest opinion. A title is never withdrawn for criticism.
• We never publish fake reviews, invented members or invented activity, and we never buy followers or other signs of popularity.

20 What you must not do

• Do not post about us from a false name or from more than one account.
• Do not post as if you had no tie to us when you do.
• Do not offer anyone anything for a favourable post or review of us.
• Do not send invitations by text message to people who have not asked for them, import a contact list to send invitations, or use a campus list (section 7.3).
• Do not post on our behalf (section 7.2).
• Do not remove the connection line from words the share tools wrote for you, and do not crop or alter a card so that it says something its Record page does not.

21 How we look at posts and ask for corrections

21.1 Guidance

This policy is our guidance on disclosure, and a short form of it is at tillyard.org/disclosure. The site also shows the disclosure sentence on the title request form, shows it to title-holders on their own hosting page with a button to copy it, and writes the sentence as the first line of any caption the share tools make. Before the share tools open for the first time, you are asked to tick that you will keep that line.

21.2 Looking

We may look at public posts that mention Tillyard, and while any member holds a title we aim to do so from time to time. The owner does the looking, by searching for our name as any reader could. We look only at what anyone can see, and we do not ask for access to private accounts.

We look for two things: a connection that is not stated, and statements about us that are false. We do not count posts, grade them, or look at how much or how little anyone posts.

We do not promise to see every post or to find every missing line.

21.3 Asking for a correction

If we find a post that needs a line, or that says something untrue about us, we may send you a notice through the site, or write to the email address on your account, and ask you to add the line, correct the statement, or take the post down. The notice is in fixed words. A request of this kind comes from the owner or staff, never from another member. Please act on it promptly.

We keep a short log of these looks: the month, and where we asked a member to add a line, who was asked and what happened. The log holds no text from any post and no web address.

21.4 If it is not corrected, or it keeps happening

We may withdraw a title, decline a later title request, and take any other step the Reporting, Enforcement and Appeals Policy allows. We decide case by case. The second look described there applies.

21.5 Approval of posts

We do not approve posts in advance, and please do not send us drafts. We do not supervise what members say about us. The only things we ask for are a true statement of your tie and no false claims.

21.6 Telling us about a missing line

Anyone may tell us about a post that seems to be missing a disclosure, or that says something untrue about us, at support@tillyard.org or through the dispute form at tillyard.org/dispute.

22 Invitations and the invitation link

A host or a seat-holder can get an invitation link for a table. The site gives you the link and nothing else: there is no pre-written message and no button that sends anything for you. What you say with it is yours.

When you share a link:

• send it to people you know, or post it where your own audience expects to hear from you;
• say what the table is and who is hosting it;
• include your line from section 16 if you have a connection;
• follow section 7.3.

The invitation card that a person without an account sees shows the table, the time and the seats. It shows no guest names. It shows the host's name and college only if the host chose that.

23 What we keep

We keep the record of your ticks under section 1.3, each title request with the brief the editor saw and the decision, whether you chose to be listed on the hosts page, the sheets you made with their spots, dates and scan totals, and the log described in 21.3. The Privacy Notice and the Data Retention Schedule give the periods and govern. Currently:

If you close your account, tables you had ahead are called off and the people holding seats are told. Tables that already met stay as counts for the people who sat at them, with your name removed and the title and note blanked.

Part three: general

24 If these terms are not followed

Depending on what happened, we may do one or more of these: ask you to correct something; hold or call off a table; limit how many tables you can schedule; recount or withdraw a hosting line; decline or withdraw a title; or take any other step the Reporting, Enforcement and Appeals Policy and the Terms of Use allow, up to closing an account. We aim to tell you what we did and why, in neutral words. We do not promise a particular outcome or a time for any decision.

Any such step is about conduct. It is never about how much or how little someone hosts or posts.

25 Second looks and disputes

You can ask for a second look at a decision about your table, your hosting line or a title once, as the Reporting, Enforcement and Appeals Policy describes. Anyone, member or not, can use the dispute form at tillyard.org/dispute to say that a hosting record or a title is wrong. Using either route costs you nothing in standing.

26 Responsibility

What happens at a table is the responsibility of the people who take part in it. The sections of the Terms of Use on disclaimers, limits on our liability, the costs you agree to cover, and disputes between members apply to hosting and are not repeated here. The governing law and the place where cases are heard are the ones the Terms of Use set.

27 Common questions

Can I put hosting on my résumé? Yes, under Leadership and activities, in the words on your Record page and with its link or code. It is not employment, so it does not go under Work Experience.

The share tools wrote a first line for me. Can I delete it? Please keep it. It is the line that says how you are connected to us, and you ticked that you would keep it. Everything after it is yours to change.

I only have a stamp or a mug. Do I really need a line? "I'm a member of Tillyard" is enough, and it is true.

Can I host a table for my club? Yes. If your organization has an entry here, an officer can plan an event for it. You are the host of that table under this document.

Can I charge for a review table before an exam? No. Tables are free and nothing may be sold at one.

Can a professor give extra credit for coming to my table? That is the professor's decision, not ours. Do not word the table as if the professor or the college were behind it, and do not name the professor without their written permission.

Can two of us host together? At present a table has one host. Your friend can take a seat.

I held a seat and the host did not come. Does that count against me? No.

I do not want the title. Does that change anything? No. The hosting line appears without it, and nothing else depends on it.

I posted about my table before I read part two. What now? Edit the post to add your line. If you cannot edit it, add a new post that says it and, where you can, take the old one down.

Changes to this document

We may revise this document. When we do, we change the version number and the effective date at the top. If a change matters to hosts or title-holders, we aim to say so on the site, and we may ask you to agree to the new version before you schedule another table or ask for another title. The version you agreed to is recorded.

Contact

• Questions about hosting or about a disclosure: support@tillyard.org
• To report directed work, someone claiming to act for us, or a legal concern: legal@tillyard.org
• Accessibility: accessibility@tillyard.org
• To dispute or correct something, with or without an account: tillyard.org/dispute
• By post: Tillyard, 10602 York Rd SW, Etna, Ohio 43062

Questions about this document

support@tillyard.org

Legal notices

legal@tillyard.org

By post

10602 York Rd SW, Etna, Ohio 43062

For anything else, see where to send what.

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