What Tillyard Research holds
In plain wordsTechnical detail
| Stored in | Details | Why | Kept for | Schedule row |
|---|---|---|---|---|
| review_submissions | title, standfirst, abstract, keywords, body_md, body_json, ai_note, typed, deleted, active_s, pasted, pastes, given, family, school_name, licence_at | Writing a paper, sending it to readers and the editor, and the author's licence. | Drafts untouched for a year are deleted; declined or withdrawn papers are kept 24 months. | Row D1 |
| review_versions | body_md, body_json, chars, words, typed, pasted, pastes | The draft history the author sees, and background for the editor. | Thinned at the final decision and deleted three months after it. | Row D2 |
| review_pastes | pid, source, at, len, excerpt | The record of what was pasted into a draft: when, how long, and the pasted words, cut to 2,000 characters. Shown highlighted to the author, to the students who read the paper and to the editor. | With the draft history: thinned at the final decision and deleted three months after it. | Row D2 |
| review_prints | hash, pos | Fingerprints of a sent paper's text, used to find passages that match other papers on Tillyard. | With the paper; deleted when the paper is withdrawn or the account is erased. | Row D4 |
| review_checks | report | What the checks found when the paper was sent: pasted share, typing and saving signals, and passages that match other papers, for a person to read. | With the paper. | Row D4 |
| review_figures | r2_key, mime, bytes, width, height | The pictures in a paper. The picture itself is in a private bucket under a random key and is shown only to the author, the readers and staff until the paper is published. | Deleted with the draft, the withdrawn paper or the account. A published paper's figures stay while it is published. | Row D4 |
| review_sources | raw, doi, url, fixed_ref | The list of sources a paper cites. | With the paper. | Row D4 |
| review_readings | reader_id, s1, s2, s3, s4, s5, s6, c1, c2, c3, c4, c5, c6, strength, fix_first, to_editor | A reader's scores and notes, shown to the author without a name after the decision, and the editor's brief. | 24 months after the decision; declined and unanswered offers 30 days. | Row D8 |
| review_decisions | letter_md, outcome | The editor's letter to the author. | 24 months, or while the paper is published. | Row D9 |
| review_appeals | new_info, reply_md | The one appeal an author may make, and the answer. | 24 months. | Row D9 |
| review_papers | title, abstract, given, family, school_name, body_html | The public page of a published paper. | Until withdrawn; a tombstone keeps only the title, number and notice. | Row D10 |
| review_notices | text | Dated notices on a published paper. | While the paper's page stands. | Row D10 |