What Tillyard Research holds
In plain wordsTechnical detail
| What | Why | Who can see it | Kept for | Retention schedule |
|---|---|---|---|---|
| Your papers | Writing a paper, sending it to readers and the editor, and the author's licence. | You, other members and staff | Drafts untouched for a year are deleted; declined or withdrawn papers are kept 24 months. | Row D1 |
| Draft history | The draft history the author sees, and background for the editor. | You and staff | Thinned at the final decision and deleted three months after it. | Row D2 |
| Passages you pasted | The record of what was pasted into a draft: when, how long, and the pasted words, cut to 2,000 characters. Shown highlighted to the author, to the students who read the paper and to the editor. | You, other members and staff | With the draft history: thinned at the final decision and deleted three months after it. | Row D2 |
| Fingerprints of a sent paper | Fingerprints of a sent paper's text, used to find passages that match other papers on Tillyard. | Staff | With the paper; deleted when the paper is withdrawn or the account is erased. | Row D4 |
| The checks on your paper | What the checks found when the paper was sent: pasted share, typing and saving signals, and passages that match other papers, for a person to read. | You, other members and staff | With the paper. | Row D4 |
| Figures in your papers | The pictures in a paper. The picture itself is in a private bucket under a random key and is shown only to the author, the readers and staff until the paper is published. | You, other members, anyone and staff | Deleted with the draft, the withdrawn paper or the account. A published paper's figures stay while it is published. | Row D4 |
| A paper's sources | The list of sources a paper cites. | You, anyone and staff | With the paper. | Row D4 |
| Readings you wrote | A reader's scores and notes, shown to the author without a name after the decision, and the editor's brief. | You and staff | 24 months after the decision; declined and unanswered offers 30 days. | Row D8 |
| The editor's letter | The editor's letter to the author. | You and staff | 24 months, or while the paper is published. | Row D9 |
| A second look | The one appeal an author may make, and the answer. | You and staff | 24 months. | Row D9 |
| Published papers | The public page of a published paper. | Anyone and staff | Until withdrawn; a tombstone keeps only the title, number and notice. | Row D10 |
| Notices on papers | Dated notices on a published paper. | Anyone and staff | While the paper's page stands. | Row D10 |