What Tillyard Résumé holds
In plain wordsTechnical detail
| What | Why | Who can see it | Kept for | Retention schedule |
|---|---|---|---|---|
| Account copies of your Workbench documentsAlso about people who are not members | The copy of your résumés, letters, stories, pitch and checklist that you asked us to keep, so you can reach them from another device. A tracker row also holds the names you typed for your contacts. | You and staff | Until you delete the copy, turn copies off or close your account, or after 24 months without a sign-in. A deleted copy leaves an empty marker for 30 days so your other devices hear of it. | Row G3 |
| A résumé you put into the swap | The anonymised copy of your résumé that is shown to one swap partner at a time, what you asked them to look at and the field you named. | You, other members, staff and a provider working for us | The copy is removed 30 days after the entry closes. The emptied row stays with the pair history for 12 months. | Row G4 |
| Notes written in a swap | The notes one member wrote on another's résumé: six answers in words, and two short notes. How long the writer spent is kept so that empty notes can be told from real ones. | You, other members, staff and a provider working for us | 12 months once delivered; 30 days when they were never delivered. Notes you wrote stay with the member they were written for, without your name, if you close your account first. | Row G5 |
| Which two members were offered each other | So that the same two members are not offered each other again, and so that a swap can be ended on time. Neither member is shown who the other is. | Staff | 12 months after the swap closes. | Row G6 |
| A staff decision that closes the swap to a member | Records that staff closed the swap to a member after a report, with the reason key and the case it came from. | Staff | Until staff lift it. | Row G7 |