What Teams holds
In plain wordsTechnical detail
| What | Why | Who can see it | Kept for | Retention schedule |
|---|---|---|---|---|
| Find me for teams | Whether you turned on Find me for teams, and the skills, hours a week, time zone and free times you chose for it. While it is on, people who lead a team can see them next to your name and college. | You, other members and staff | Kept while it is on. Turning it off hides you at once and the row is deleted 30 days later. Deleted when you delete your account. | Not listed yet |
| Teams | A team you lead or are on: its name, what it is for, its topics, the hours a week it asks for, its usual time zone and its meeting time. The people on the team can see all of it. | You, other members and staff | A closed team is deleted 180 days after it closes, unless it still has a paper. A team with nobody left on it closes. Deleted people stop appearing on it when they delete their accounts. | Not listed yet |
| Who is on a team | That you are on a team, and whether you lead it. | You, other members and staff | Deleted when you leave the team, when the team is deleted, or when you delete your account. | Not listed yet |
| Team roles | The roles a team lead listed for a team, with the skills each needs, and who took each one. | You, other members and staff | Deleted with the team. The person who took a role is cleared when they leave the team or delete their account. | Not listed yet |
| Team invitations | An invitation to join a team, who sent it and who got it, and whether it was answered. The invited person sees the team and the lead. The lead sees only whether it is waiting, accepted or not taken up. | You, other members and staff | A waiting invitation runs out after 14 days. An answered or lapsed one is deleted 180 days after. Deleted when either person deletes their account. | Not listed yet |
| Free hours on a team | The hours of the week you said you are free on a team, and the time zone they are in. Everyone on the team can see them, to find a meeting time. | You and other members | Deleted when you leave the team, when the team is deleted, or when you delete your account. | Not listed yet |
| Team papers | A paper that several authors write at once: its title, who started it, and its size. The live text is held in a Durable Object while people are writing, and the latest copy is saved in the table teams_paper_states. | You, other members and staff | Kept while an author has it. A paper nobody has changed for 12 months is deleted. The author who started it can delete it at once, which deletes the live text and every copy. | Not listed yet |
| Authors of team papers | Who may write in a team paper, and the one line each author wrote about what they did. Only these people can open the paper. | You, other members and staff | Kept with the paper. An author who steps away, is taken off, or deletes their account stops being able to open it; their line is cleared when they delete their account. | Not listed yet |
| Who wrote what in a team paper | Which author each writing session in a paper belongs to. The paper uses it to show who wrote what and to fill in the contribution statement. It is a random number, not a device or a person's address. | Other members and staff | Kept with the paper. The link to a person is cleared when they delete their account, and their words stay in the paper with no name. | Not listed yet |
| Saved copy of a team paper | The latest saved copy of a team paper's text, as it was when someone last had it open. The people who wrote it can read it. | Other members and staff | Kept with the paper and deleted with it. | Not listed yet |
| Earlier copies of a team paper | A few earlier copies of a team paper, kept now and then while people write and whenever an author asks for one. | Other members and staff | At most 10 are kept; the oldest automatic copy goes first. All are deleted with the paper. | Not listed yet |