What Grants holds

In plain words Technical detail

Each kind of information, why we keep it, who can see it and for how long
What	Why	Who can see it	Kept for	Retention schedule
Research proposals	Your research proposal: the question, the method, the timeline, the budget and where you will publish. Reviewers read it once you send it. It is public if you list it or it is funded.	You, anyone and staff	A draft is deleted 12 months after you last changed it, and a declined proposal 12 months after the decision. A funded proposal is kept seven years after the grant ends.	Row D13
Research team requests	Who asked to join a research project, what they wrote to the lead, and whether they agreed to be named if it is funded.	You, other members and staff	Deleted 12 months after a request is declined or you leave the team, when the project is deleted, or when you delete your account.	Row D14
Reviewers' notes on proposals	A reviewer's scores and comment on a proposal, or the conflict of interest they declared. It is also how a person who steps aside from a proposal they were to decide is recorded.	Staff	Kept as long as the proposal it is about.	Row D15
Decisions on proposals	The decision on your proposal and the reasons written for you.	You and staff	Kept as long as the proposal it is about.	Row D15
Research grants	A grant you hold: the amount, whether your name may be shown, and the link to your published results. The amount, budget, spending and reports are public.	You, anyone and staff	Kept seven years after the grant ends, and not erased when you delete your account, because it is a financial record.	Row D16
Grant spending and receipts	What you spent a grant on, with a receipt if you attached one. Receipts are files that only you and staff can open.	You and staff	Kept seven years after the grant ends, with the receipts, and not erased when you delete your account, because it is a financial record.	Row D17
Grant reports	Your progress and final reports. Staff read them; the ones they accept are public.	You, anyone and staff	Kept seven years after the grant ends.	Row D18
Grant payments	The payments staff marked as sent for your grant.	You and staff	Kept seven years after the grant ends, and not erased when you delete your account, because it is a financial record.	Row D19
Signed grant agreements	The record that you and Tillyard's owner signed the grant agreement: the name you typed, the signature you drew, the time, your account, and a fingerprint of the exact text.	You and staff	Kept seven years after the grant ends, and not erased when you delete your account, because it is the signed agreement.	Row D16
People who may not apply for or receive grants	Who is marked as a trustee, officer, staff member or family member, so they cannot apply for a grant, join a team or receive grant money, and a relative cannot read or decide one. An email address is kept only as a coded fingerprint.	Staff	Kept while the person is on the list, and deleted 12 months after they are taken off.	Row D20