Trademark and Brand Use Policy ============================== Tillyard. Version 1.2. In effect from October 21, 2026. Fingerprint of this text (SHA-256): c10aca5d408475974cfdfc19f6b689eb642e52f3bf89bb08d7052f3e78c56cc4 This version: https://tillyard.org/policies/trademark-and-brand-use-policy/v/1.2 This page is about names: ours, yours, your college's and other people's. Most of it comes down to one habit. Say what is true, and do not let a name suggest a connection that is not there. - You can say our name. Ordinary words, true statements and a link need no permission (section 4). - You need our written permission to use our logo or wordmark artwork, to copy the editor's mark, to put our name in the name of a business, product, domain, handle, organization or event, or to say that we partner with, sponsor or endorse anything (section 5). - When you describe something on your Record, say what the record page says: what you did, and who confirmed it. Use fewer words if you like, never bigger ones. A paper here is not "peer-reviewed", an item is not "certified" or "accredited", and being a member is not an internship or employment (section 7). - College and university names appear in text only, as fact, with the statement that we are not affiliated with or endorsed by any college or university. Never a logo, seal, mascot or school colours (section 11). - Other people's names and marks: text only, used only to say something true, with no suggestion of a tie (section 12). - We do not use a member's name, words or record in marketing without that member's separate written consent. We ask for each use, and saying no costs nothing (section 13). - If you hold a house title or host tables, or we gave you anything, say so when you recommend us in public (section 8). - If you see our name misused, a fake record page, or your own name or mark misused on our site, tell us (section 18). If this summary and the full text below ever differ, the full text governs. 1. About this policy ==================== 1.1 Who is speaking ------------------- Tillyard is an Ohio nonprofit corporation. In this policy we, us and our mean Tillyard. The site means the website at tillyard.org and everything we run there. 1.2 Words we use ---------------- Words that have one meaning in every one of our documents, such as member, visitor, staff, the editor, record item, hold, case and tip, are defined in Definitions. The words below are added for this document's own subject, or repeated from Definitions for convenience. If a repeated meaning ever differs, Definitions governs the meaning of the word. - Our marks are the names "Tillyard", "Tillyard House" and "Tillyard Research", our wordmark and any logo, and the editor's mark described in 3.4. - House names are the names of our areas and features (The Shop, Tillyard Research, Pursuits, The Record, The Workbench, Notes, The Almanac) and the names of house titles. - A house title is a title we grant by a staff decision and show on The Record, such as Published Author, Readers' Selection or Table Host. - A keepsake is a stamp, a mug, a postmark, a founding number or another mark for taking part. The site sometimes calls these perks or house marks. They are not house titles and not part of The Record. In this policy "our marks" never means keepsakes. - A Record item is an entry on a member's Record. A record page is the public page for one item, at an address beginning tillyard.org/r/. - House materials are things we make for members to share as they are: a record link, its QR code and its ten-character code, the résumé and LinkedIn lines for an item, the signature line, a publication card, a citation for a paper, and the printable menu and table tents. - Text only means ordinary words in the same type as the words around them, with no logo, graphic, special lettering or colour scheme. - A college is any college or university, including a community college, and its schools, departments, offices, teams and campuses. - The not-affiliated statement is this sentence: "Tillyard is not affiliated with or endorsed by any college or university." - Written permission is permission from us in writing that says what it covers. An email from support@tillyard.org or legal@tillyard.org counts. Silence does not. 1.3 Who this is for ------------------- Members, including hosts and officers of student organizations. People who confirm something for a member from outside. Faculty, advisers and career centres. Recruiters. Journalists, researchers and anyone writing about us. People who tip, and sponsors. Colleges, companies and anyone else whose name or mark appears on the site. 1.4 How this fits with our other documents ------------------------------------------ For members, this policy is part of the agreement in the Terms of Use. For everyone else, it says what we are glad to see, what we ask you to check with us first, and what we object to. It does not take away anything the law already lets you do, such as reporting on us or criticizing us. Where two documents could cover the same point, the more specific one governs. Section 37.5 of the Terms of Use sets the order among all our documents, including the sections of those terms that prevail over every other document. A written permission or a sponsorship agreement governs over this policy for the use it covers. The Community Guidelines govern honesty and impersonation inside the site, and the Reporting, Enforcement and Appeals Policy governs what we may do about a breach and how to appeal. The Hosting Terms and Disclosure Policy govern hosting itself. The Copyright Policy governs copying of text. The Privacy Notice governs what we do with personal information. This policy governs names, marks and how things on The Record are described. 1.5 Three ideas behind every rule here -------------------------------------- 1. Say what is true. Every rule about describing a record or describing us is this rule applied to a case. 2. Do not borrow standing. Not ours, not a college's, not an employer's, not another member's. A name beside your claim tells the reader that the name's owner stands behind it. 3. Speak for yourself. You are welcome to talk about us. You do not speak for us, and we do not speak for you. 2. What Tillyard is, in words anyone can use =========================================== 2.1 Accurate descriptions ------------------------- Any of these is accurate today: - "Tillyard is a website, free to students today, where US college students aged 18 and over write, work alongside each other and keep a record of what they did." - "Tillyard is an Ohio nonprofit corporation." - "Tillyard Research is a student publication. Its papers are read by students at other colleges who chose to read them, and approved by the editor." - "The Record at Tillyard is a set of pages that say what a member did there and who confirmed it." - "The Shop at Tillyard is a text-only place to work alongside other students." - "It is free to students today." 2.2 What Tillyard is ------------------- Tillyard is not a school, a college or a university, and it is not part of, affiliated with or endorsed by any college or university. It is not an employer, and members are not its employees or contractors. It is not an honor society. It does not accredit anything and nobody accredits it. Tillyard Research is not an academic journal. Being a member is not an internship, a course or a program of study, and nothing here carries academic credit. Only the Tillyard Internship program is an internship, and it is unpaid. 2.3 Words that do not describe us --------------------------------- These words say more than is true. Please do not use them about us, about Tillyard Research or about anything on The Record. Words that do not describe us. Columns: do not say, why not, say instead. Do not say | Why not | Say instead ---------------------------------- "Peer-reviewed", "refereed", "a journal" | The readers are students who chose to read, not scholars in the field, and one editor decides | "A student publication"; "read by three students at other colleges and approved by the editor" "Certified", "a certificate", "accredited", "a diploma", "a course", "course credit" | We test nothing and award no evidence of skill. A record states what you did and who confirmed it | "Recorded"; "a record of what I did and who confirmed it" "Internship", "intern", "employee", "staff", "work experience at Tillyard" | Nobody here directs your work or sets your hours, and membership is not employment | "Published in"; "hosted"; "member" "Verified student", "verified identity" | We check that a college mailbox answers. That is all the badge records | "Verified .edu email, checked [month and year]" "Partner of", "official", "endorsed by", "in association with" a college, an employer or anyone else | There is no such tie unless we have said so in writing | The fact: "some students at [college] use Tillyard" "Tax-exempt", "501(c)(3)", "charity", "tax-deductible" | The IRS has not recognized Tillyard as tax-exempt, and we do not say that it has | "An Ohio nonprofit corporation"; "not yet recognized as tax-exempt" "Free forever", "always free" | We say only what is true today | "Free to students" "Independently verified", "audited", "reviewed by outside experts" | It overstates who checked | The exact words on the record page Any promise of an outcome: "gets you interviews", "employers recognize it" | We promise no outcome, and neither should anyone on our behalf | What you did, and the link 3. Our marks and house names ============================ 3.1 Our marks ------------- Our marks are the names "Tillyard", "Tillyard House" and "Tillyard Research", the wordmark (our name set in our lettering), any logo we adopt, and the editor's mark. We claim rights in them from our use of them, whether or not they are registered. 3.2 House names --------------- The names of our areas are ordinary words: The Shop, Tillyard Research, Pursuits, The Record, The Workbench, Notes, The Almanac. So are the names of house titles, such as Published Author. We do not claim that nobody else may use ordinary words. We ask two things. When you use a house name in connection with us, use it only to mean our area or our title. And do not use a house name together with our name, our lettering or the look of our pages for something of your own. 3.3 The name may change ----------------------- Tillyard is a working name. The name, the wordmark and the logo may change. If they do, this policy applies to the new ones, and section 20 says what happens to your records. 3.4 The editor's mark and record pages -------------------------------------- The editor's mark is the design on a record page that shows the editor approved or signed an item. It means a staff decision was made about that item. Nobody but us may make, copy or imitate it, on any page, document or image. Record pages exist only at addresses beginning tillyard.org/r/. A code can be checked only at tillyard.org/verify. A page anywhere else that looks like one of ours is not ours. 4. What anyone may do without asking ==================================== You do not need our permission to: - name us in text only to say something true; - link to any public page on the site; - share house materials for your own items, unchanged; - cite a paper, using the venue name "Tillyard Research"; - report on us, review us, criticize us, compare us with something else, or teach about us; - show your own paper, your own record pages or your own public page, unchanged, in a portfolio, a presentation or a class; - tell people about us, or mention us in a talk, a class or an application. Honest criticism is not misuse. We do not treat it as misuse, and nothing in this policy is meant to discourage it. When you use our name, keep to five conditions: 1. Text only. Our name in ordinary words, without our lettering or a logo. 2. True, and not misleading. Including by what it leaves out. 3. No more than you need. On your own page or poster, your name and your subject come first, and ours is not the largest thing on it. 4. No suggested tie. Nothing that makes it look as though we sponsor, endorse, employ or are affiliated with you or your project. 5. Our name as it is. See section 6. 5. What needs our written permission ==================================== 5.1 The list ------------ Ask first before you: - use our wordmark or logo artwork anywhere, other than inside house materials used unchanged; - make, copy or imitate the editor's mark or a record page, for any reason; - use our marks or house names in the name of a business, a product, an app, a publication, an event series, a student organization, a group or a page; - register or use a domain name, a social-media handle, a username or an email address that contains our marks or something easily mistaken for them; - put our marks on anything for sale, or on merchandise, whether sold or given away; - use our marks in advertising, including paid search and social advertising; - say or suggest that we partner with, sponsor, endorse, recommend or are affiliated with you, your organization, your college, your employer or your product; - issue a press release or public statement that quotes us or speaks about a relationship with us; - place our marks beside the marks of a college, an employer or a sponsor; - change house materials in any way: recolour them, crop them, add to them, or take the link, the code or the statement off them. 5.2 How to ask -------------- Write to support@tillyard.org. Tell us who you are, what you want to use, where it will appear, for how long, and send the wording or a mock-up. We may say yes, say no, or say yes with conditions. We do not promise an answer by any date, and no answer means no. 5.3 What permission looks like, and how it ends ----------------------------------------------- Permission is always in writing, covers only what it describes, cannot be handed to anyone else, and can be withdrawn by us at any time by writing to you. When it ends, stop new use at once and take down what you control within a reasonable time. Permission never gives you any ownership of our marks. 5.4 House materials ------------------- You may share house materials that the site made for your own items: paste the lines into your résumé and your LinkedIn profile, print the QR code, share your publication card, use the signature line, print the menu for your own table. Use them unchanged. Do not sell them, do not combine them with anyone else's logo, and stop using them when the item they refer to is withdrawn or your account ends. We may change or retire house materials at any time. 6. Writing our name =================== - Write Tillyard: one word with a capital letter. An area follows it, as in "Tillyard House" and "Tillyard Research". - Outside the site, give an area its full name on first mention: "Tillyard Research", "The Shop at Tillyard", "The Record at Tillyard". - Use it as a name. Do not turn it into a verb or a common noun. - Do not shorten it to initials, translate it, respell it or join it to another name ("Tillyard-State", "TillyardU"). - Do not set our name in lettering that imitates our wordmark, or in a college's colours or lettering. - You do not need to add a ™ or any other symbol in a sentence. 7. Members: describing your Record truthfully ============================================= 7.1 Say what the page says -------------------------- A record page states what you did, when, and who confirmed it. That chain is what gives the page any weight with a reader, and it only works if every description of it matches. So when you describe an item anywhere, on a résumé, on LinkedIn, in an application, in an interview, in a bio, say the same thing the page says. You can use fewer words. You cannot use bigger ones. The simplest way is to use the line the site gives you. Every item with a record page comes with a résumé line in three lengths and a set of LinkedIn fields, each with a copy button. 7.2 The three kinds of item --------------------------- Items on The Record come in three kinds. Each is marked differently on the page, and each has its own honest vocabulary. The three kinds of item. Columns: kind, what it means, how the page marks it, words you can use, words you cannot use. Kind | What it means | How the page marks it | Words you can use | Words you cannot use ------------------------------------------------------------------------------ Approved | The editor approved it or signed it. A staff decision was made about this item | The editor's mark, reading "Approved by the editor" or "Signed by the editor" | "Approved by the editor"; the house title exactly as it is written | "Certified"; "accredited"; "peer-reviewed"; "awarded by a panel"; any title the page does not show Recorded | The site logged it itself, or the people named confirmed it: members who took part, an officer of the organization, or a person outside the site. Nobody judged its quality | The word "Recorded", and a sentence saying how we know | "Recorded"; "counted from Tillyard's own logs"; "confirmed by an officer of the organization"; "confirmed by three members who worked on it"; "confirmed from an @organization address by [name], [role]" | "Verified by Tillyard"; "approved by the editor"; "independently verified"; "audited" Self-reported | You told us. Nobody here checked. It has no record page, no code and no QR code | The words "Self-reported" | "Self-reported", or simply your own claim with no mention of us | Anything that offers our name, your public page or a link as confirmation of it Never present an item as a higher kind than it is. A recorded item is not an approved one. A self-reported item is not a recorded one. 7.3 Item by item ---------------- The lines below show the shape. The exact line for your item is on its page. Bracketed parts are filled in from the record. Item by item. Columns: item, A line you can use, do not turn it into. Item | A line you can use | Do not turn it into ----------------------------------------------- A paper in Tillyard Research | Author, "[title]," Tillyard Research (student publication), [year]. Read by three students at other colleges and approved by the editor. | "Peer-reviewed publication"; "journal article"; "Research Intern"; "Research Fellow"; "Staff Writer"; "Analyst at Tillyard" A paper with fewer than two readings | The same line, ending "Approved by the editor." | A line that adds readers who did not read it A revised paper | The page adds that the readers read the first version and the editor approved the revision. Keep that if you quote the page | A claim that readers read the final text Readers' Selection | Readers' Selection, Tillyard Research, [term]. One of the [number] papers picked from the [number] read by students that term, confirmed by the editor. | "Best paper award"; "prize winner"; "ranked first" Papers you read for others | Read [number] student papers for Tillyard Research. | "Peer reviewer"; "referee"; "editor"; "editorial board" Tables you hosted | Hosted [number] study tables ([number] attendees), Tillyard. | "Instructor"; "teaching assistant"; "taught a course"; anything that reads as employment The Table Host title | Table Host, Tillyard, [term]. | "Community manager"; "ambassador"; "campus representative"; "staff" A role in a student organization | [Role], [organization], [dates]. Confirmed by an officer of the organization. | A claim that we, or your college, confirmed it A team project | [Project]: built with [number] students from [number] colleges. Confirmed by [number] members who worked on it. | A claim that we checked the work, or that anyone commissioned it A service project | [Project], for [organization], [dates]. Confirmed from an @[organization] address by [name], [role]. | "Partnered with [organization]"; the organization's logo; a claim that it endorses you or us A piece in Pursuits | [Track]: [piece], [year]. Read by two students at other colleges. | "Certified in"; "completed a course in"; a level, a grade or a score Something another body issued | "[Your name] reports holding [what it is], issued by [issuer]." | A claim that we issued it or checked it 7.4 Where it goes on a résumé and on LinkedIn --------------------------------------------- - Papers go under Publications, marked as a student publication, or under Writing. - Readers' Selection goes under Publications, beside the paper. It is not an honour or an award. - Hosting and organization roles go under Leadership and activities. - Projects go under Projects. Service goes under Service or Volunteering, and the organization you name there is the outside organization, never Tillyard. - Keep all of it out of Experience and Employment. On LinkedIn, do not add Tillyard under Experience: LinkedIn would then show you as working for us, and you do not. - Do not add it under Education, because we are not a school, or under Licenses & certifications, because we are not an awarding body. - Do not list Tillyard or its president as a reference or a supervisor. We do not give references and nobody here supervised you. 7.5 The .edu badge ------------------ The badge reads "Verified .edu email, checked [month and year]". It means one thing: a mailbox at that college's domain answered a code that month. It does not show that you are enrolled, how old you are, or who you are, and it is not your college vouching for you. Quote it exactly or leave it out. 7.6 Numbers, dates and status ----------------------------- - Use the numbers on the page as they stand on the day. Do not round up, combine terms or add tables that were not logged. - A page shows its status in words: active, no longer listed, or withdrawn. If an item is withdrawn, take it off your résumé and your LinkedIn profile. If you choose to stop sharing an item, links you already gave out will read "no longer listed". - Do not describe something as current when its dates have ended. - If you close your account, your record pages stop showing your items. Take them off your résumé, or expect a reader who follows the link to find that the item is no longer listed. 7.7 Keep the link or the code with the claim -------------------------------------------- A claim that mentions us should let the reader check it. Where there is room, keep the record link, or the line "Check: tillyard.org/verify" with the code, beside the claim. A reader who cannot check is entitled to doubt. 7.8 Copies, screenshots and lookalikes -------------------------------------- - The page at tillyard.org/r/ is the record. A screenshot, a saved PDF or a printout is a picture of how it stood on one day. - Do not edit a screenshot, a printout or the printed Record of activity. - Do not make a page, an image or a document that imitates a record page or the editor's mark. - Use only the QR code the site generated for your item, and do not point a lookalike code anywhere else. 7.9 Keepsakes ------------- Stamps, mugs, postmarks and founding numbers are for taking part. They are not house titles, they cannot be exchanged for anything, and they sit apart from The Record. Mention one if you like, as what it is. Do not list one as an honor, an award or a credential. 7.10 Things we do not say, so please do not say them for us ----------------------------------------------------------- - About outcomes. We do not say that anything here leads to interviews, offers or admission. - About quality. A recorded item says that something happened. It does not say it was done well. - About AI or plagiarism. A published paper shows what the author declared about AI help. We make no finding that a paper is free of AI-written text or of copying, so do not describe a paper as "checked for AI" or "plagiarism-checked" by us. The AI-Use Policy says what we do and do not do. - About rank. We do not rank members against each other. - About your college. Nothing here comes from your college. 7.11 If someone asks us about your record ----------------------------------------- The page is the confirmation. We do not confirm records by phone or by email, and we do not add to what the page says. 7.12 If an item is described untruthfully ----------------------------------------- Section 19 says what we may do. We ask you to correct it, and where the misdescription concerns a house title or a Record item, we may withdraw that title or item. 8. Members: talking about us in public ====================================== 8.1 Your opinion is yours ------------------------- Say what you think of us, good or bad, anywhere you like. We do not ask members to post about us, and nothing on the site depends on whether you do. 8.2 Say what connects you to us ------------------------------- If you recommend us, review us or invite people, and you have a tie to us that a reader would not expect, say so in the post itself. You have such a tie if you hold a house title, host tables, were given a keepsake that not every member gets, were given anything else by us, or have any business or personal relationship with the company or its president. One line does it: "I'm a member, and I host a table there." Put it where people will see it: in the post, near the start, and not only in your profile. If you are speaking in a video or a recording, say it aloud. Where a share tool on the site fills that line in for you, leave it in. 8.3 No fake, paid or scripted praise ------------------------------------ We do not pay for reviews, script them, or reward a kind word. Please do not: - post a review under a false name or from more than one account; - post as if you had no tie to us when you do; - offer anyone anything for a good review of us; - post a review of us that you were asked to write by someone who told you what to say. 8.4 You do not speak for us --------------------------- Only the owner, and people working for the company under a written, paid contract, speak or act for it. Members, hosts and officers of student organizations do not. Do not say "we" for the company, sign anything in our name, make a promise on our behalf, or approach a college, an employer, a sponsor or a reporter on our behalf. 8.5 Inviting people ------------------- When you invite someone, say what this is: a site that is free to students today and run by an Ohio nonprofit. Say what you do here. Do not promise them an outcome, and do not describe it with any of the words in 2.3. 9. Hosts ======== 9.1 What to call yourself ------------------------- A member who hosts scheduled tables can say "I host a table at Tillyard". "Table Host" is a house title: use it once it appears on your Record, and exactly as it is written there. We have no ambassadors, representatives or chapters, so please do not use those words. 9.2 What a host is not ---------------------- A host is a member. Hosting is not employment, and a host is not our employee, intern, contractor, agent or representative. A host cannot make promises for us or sign anything for us (8.4). 9.3 Naming a table or a series ------------------------------ Name it for what it is and who is hosting: "Organic chemistry review, hosted by [your name], at Tillyard". Do not present it as ours ("Tillyard presents", "official Tillyard workshop") unless we have listed it that way in writing. A run of linked tables is a "table series", not a course. For college and course names in a table's title, see 11.5. 9.4 The menu, posters and table tents ------------------------------------- Where the site offers a printable menu or table tents, print them as they come. Do not add a college's logo, seal, mascot or colours. Do not print them on a college's letterhead or under an office's name. Where you may put up a poster is your campus's decision, not ours. Follow your campus's posting rules. We do not ask anyone to post in residence halls or to write to campus mailing lists. 9.5 Money and sponsors ---------------------- Do not charge for a table under our name, sell anything under our name, or accept sponsorship for a table in our name. If a business offers your table something, such as a room or refreshments, it is your arrangement and not ours. Say so, and say what you received when you post about it (8.2). 9.6 Saying your connection -------------------------- When you invite people to your table or recommend the site, include the line from 8.2. 10. Student organizations ========================= 10.1 What a standing table shows -------------------------------- A student organization can keep a standing table with its name on it and a page listing its sessions. The organization's name appears in text only because its officers set the table up. That is a statement of fact about who meets there. It is not our endorsement of the organization and not the organization's endorsement of us. 10.2 What an organization may say --------------------------------- "We keep a standing table at Tillyard," with the time and a link. When you tell your members about us, tell them two things: that Tillyard is an Ohio nonprofit corporation, and that it is not affiliated with or endorsed by your college. 10.3 What an organization may not do ------------------------------------ - Call itself a chapter, a branch or an affiliate of Tillyard, or put our name in its own name. - Register a student organization whose purpose is to promote us. - Use our name to apply for campus funding, space or recognition, or to raise money. - Say or suggest that we sponsor it, unless a written sponsorship agreement says so. - Use our wordmark or logo as if it were its own. 10.4 What we do with the organization's name -------------------------------------------- We show it in text only on its table and its page. We do not use its logo, letters, crest or colours. We do not say it endorses us. We do not use it in marketing without written permission from someone with authority to give it. The officer who sets up a standing table confirms that they are entitled to list the organization there. 10.5 Your campus's rules ------------------------ Read your campus's rules on outside organizations before you start. Many colleges limit what a recognized student organization may do with an outside organization. Those rules are between the organization and the college, and keeping to them is the organization's responsibility. 10.6 National organizations and Greek-letter names -------------------------------------------------- A national body may own the name, letters or insignia your chapter uses, and may have its own rules about where they appear. Text only, and check your national body's rules. 10.7 Taking a name down ----------------------- If an organization, its national body or its college asks us to remove the organization's name, we look at the request and may remove or change the name. The dispute form is the route. Where the request comes from an email address at the organization that we have confirmed by code, we may hide the name while we look. 11. College and university names ================================ 11.1 Why college names appear here at all ----------------------------------------- Members attend colleges, and a reader of a record needs to know which one. Student organizations are based at colleges. We accept sign-ups from a list of college email domains. Those are the reasons a college's name appears on the site, and they are the only reasons. 11.2 The rules, for us and for you ---------------------------------- These apply to our own pages and to anything a member, a host or an organization does that puts a college's name next to ours. 1. Text only. A college's name appears in ordinary words, in the same type as the words around it. 2. The ordinary name. The name the college uses for itself in a sentence, in full or in its usual short form. A team name, a nickname, a slogan or a line from a fight song does not count. 3. As fact. To say where a member studies, where an organization is based, which colleges' students can join, or how many colleges are represented. Never to suggest that a college has a part in what we do. 4. With the not-affiliated statement (11.3). 5. Never the college's identity. No logo, seal, crest, shield, mascot, athletic mark, school colours or colour scheme, lettering style, or picture of a campus landmark. 11.3 The not-affiliated statement --------------------------------- "Tillyard is not affiliated with or endorsed by any college or university." Our own pages that show a college's name are meant to carry this statement, usually at the foot of the page, as part of the line that says what kind of company we are. When you put a college's name next to ours yourself, on a poster, an invitation, an organization's page or a post, add the statement in words a reader will see. Naming the college is fine: "Tillyard is not affiliated with or endorsed by [college]." The statement does not make a misleading use acceptable. If the rest of the page suggests a tie, a sentence at the bottom does not fix it. 11.4 Never ---------- Nobody may do these in connection with us, and we do not do them ourselves: - use a college's logo, seal, crest, mascot, athletic mark or colours; - say or suggest that a college, a department, an office, a career centre, a library, a student government, a residence hall or a professor partners with us, sponsors us, recommends us, requires us or gives credit for anything here; - call anything "official"; - combine a college's name or abbreviation with ours ("Tillyard at State", "State Tillyard"); - use a domain name, handle or email address that makes a page of ours, or about us, look like a college's; - suggest that the .edu badge is the college confirming anything. 11.5 Tables, events and course names ------------------------------------ You may name a college or a course in a table's title to say who the table is for: "Organic chemistry II review ([college], CHEM 2520)". You may not word it as if the college were running it: "[College]'s official CHEM 2520 review". Course materials themselves are covered by the Copyright Policy. In the shop, a member's college appears as a postmark in words. A tally such as "five people, four campuses" counts colleges without ranking them. 11.6 People and offices at a college ------------------------------------ Do not name a professor, an adviser, an office or a campus employer in connection with us without their written permission. We do not name a professor, an office or a college as a partner. If a faculty member agrees to be named in some role, that agreement is in writing and says what may be said. If you hold a role at your college yourself, such as resident adviser, teaching assistant or student-government officer, do not use that role, its title or its channels to promote us. 11.7 Campus channels -------------------- A campus mailing list, a learning-management system, a residence-hall notice board and college letterhead all carry the college's authority. Do not use them for us unless the college's own rules allow it, and never in a way that suggests the message comes from the college. 11.8 If a college writes to us ------------------------------ A college that has a concern about how its name appears on the site can write to legal@tillyard.org. Tell us the page and the concern. We look at what we receive and may change or remove what is there. Section 18.3 says more. 11.9 Your own résumé -------------------- How you name your own college on your own résumé is between you and your college. This policy is about how a college's name is used together with ours. 12. Other people's names and marks ================================== 12.1 Three ideas that apply to everyone's names ----------------------------------------------- The same three ideas apply to everyone's names: employers, companies, products, publications, charities, public bodies, tests and credentials. Use the name as text only, and only to say something true, and never so that it suggests the owner sponsors, endorses or is connected with you or with us. No logos. 12.2 Names we mention ourselves ------------------------------- The site mentions other organizations where it needs to say what something is or where it goes: LinkedIn, in the helper that gives you text to paste there; Crossref and DOIs, in a paper's sources; search engines, where you allow your pages to be listed; Stripe, which handles tips; Cloudflare, which provides the bot check. Those names belong to their owners. None of those organizations sponsors or endorses us, and we are not affiliated with any of them. A record that mentions an outside body, such as a public agency whose test a member reports holding, a charity a member served, or a public archive a member contributed to, is the member's statement about what they did. It is not a statement that the body has any tie to us. 12.3 In your papers and posts ----------------------------- Writing about a company or a product means using its name, and that is fine. Use the name to talk about the thing. Do not use it to make your work look as if it came from them, or to suggest they approved it. 12.4 Names of projects, booths and ventures ------------------------------------------- If you start a project or a venture in a booth and give it a name, checking that you are free to use the name is your responsibility. We do not clear names, we do not reserve them, and using a name here first gives you no rights against anyone. If we receive a complaint about a name we may hide it or ask you to change it. A "help wanted" card names your own project. Do not use an employer's or another organization's name on one to suggest that they are recruiting. 12.5 Outside organizations on a record -------------------------------------- When a service project is confirmed, the page reads "confirmed from an @organization address by [name], [role]", or "confirmed by an unverified contact". That is a statement about an email address and a person. It does not mean the organization endorses the member or us, and nobody should describe it that way. The organization's logo is never used. 12.6 Your own account name -------------------------- Your account carries your own name. You cannot use our marks, a house name, a house title or another organization's name as your account name, and the site may refuse such wording in a self-reported item. 13. People's names and likenesses ================================= 13.1 Members: what we promise ----------------------------- We do not use a member's name, college, words, record, paper or anything else that identifies them in advertising, marketing, press material, social-media posts, testimonials, or materials for sponsors or investors, unless that member has given separate written consent for that use. 13.2 What is not marketing -------------------------- Showing your name where you put it is the service, not marketing. That includes: - your byline on your paper, and the paper's citation, in the library, its lists and search, its feed and its sitemap; - your record pages, opened by people you give the link or the code to; - your public page, if you switched it on, and the directory and search engines, if you allowed each of those; - your name in the shop to people who are there with you, and in the places you opted into, such as the regulars' shelf or the Morning Edition; - notices to other members about something you did that involves them. When a paper is listed elsewhere on the site, including on the front page, the Author Agreement and Licence governs whether your byline is shown with it. Tip buttons appear at the foot of many pages, including public paper and record pages. They are the same on every page. They do not use your name or your work to ask for anything, and a tip is never tied to a particular member, paper or record. A publication card is made for you to share. Whether to share it is your decision. 13.3 How consent works ---------------------- When we would like to use your name or your words to promote the site, we ask, and the request is: - Separate. It is its own request. It is never inside sign-up, the Terms of Use, a submission form or any other consent. - Specific. It shows the exact words or item, where they will appear, and for how long. - For that use only. A different use needs a new request. - In writing. On paper or electronically, in a form both of us can keep. - Free. Saying no costs you nothing. It is never a condition of membership, publication, a house title, a keepsake or anything else. Saying yes earns nothing either. We do not pay or reward members for the use of their name. If that ever changes, the request will say so, and so will the published piece. - Yours to end. You can withdraw consent for future use at any time by writing to support@tillyard.org. We then stop new use and take down what we still control. We cannot recall printed material or copies other people have made. - True. We use your words as you gave them. We do not write testimonials for people, and we do not edit one in a way that changes what it says. There are no photographs of members on the site. If we ever want to use a photograph or a recording of a member, the same rules apply. 13.4 People who are not members ------------------------------- - People who confirm something from outside. If you confirmed something for a member, your name and role appear on that member's record page, with words that say how you confirmed it. That is the whole use. We do not use your name or your organization's name to promote ourselves, and we do not say that you or your organization endorse the member or us. You can withdraw a confirmation, and you can ask for your name to be removed, through the dispute form. Section 7 of the Service and Volunteering Terms and the Privacy Notice say what we keep about you. - Faculty, advisers and campus staff. We do not name you without your written permission (11.6). - People named in a paper. Authors declare that a paper names no private person's personal details unless that person agreed in writing. If you are named and did not agree, use the dispute form. - Officers of organizations. An officer's name appears where they chose to act as an officer on the site. 13.5 Members and other members' names ------------------------------------- - Do not use another member's name, words, record or paper to promote something of your own (a venture, a club, a table, an application) without their agreement. - Do not repost what people said in table chat, notes or a thread anywhere outside the site. - Sharing a table, trading cards or being connected is not an endorsement, and should not be described as one. - A project's record line counts collaborators without naming them. Whether you name your collaborators elsewhere is between you and them. 13.6 The president ------------------ The president's name appears on the site by his own choice. When he praises the site in public, he says that he built it. 14. The press, researchers and anyone writing about us ====================================================== 14.1 What you can do without asking ----------------------------------- Use our name in text only. Link to public pages. Describe what you see. Quote briefly from our own pages with attribution. Say what you think. 14.2 A description you can use ------------------------------ "Tillyard is a website, free to students today, where US college students aged 18 and over write, work alongside each other and keep a record of what they did. It is an Ohio nonprofit corporation and is not affiliated with any college or university." 14.3 Getting it right --------------------- - Tillyard Research is a student publication. Its papers are read by students at other colleges who chose to read them, and approved by the editor. It is not a peer-reviewed journal. - Members are not employees or interns, and what they do here is not an internship. - A record states what a member did and who confirmed it. It is not a certificate. - We have no partnership with any college unless we have announced one in writing. - The table in 2.3 lists other words to avoid. 14.4 Members are not spokespeople --------------------------------- What a member tells you is their own view. Only the owner, or someone the company has engaged in writing to do so, speaks for the company. We do not confirm whether a person is a member, and we do not pass on members' contact details; a member's public page, if they have one, shows what they chose to show. What is said in table chat, notes and threads is not public. If someone shows you part of a conversation, ask the people in it before you publish their words. 14.5 Quoting papers ------------------- A paper belongs to its author. Short quotations with attribution are ordinary. For anything more, ask the author. We cannot give permission on an author's behalf. See the Copyright Policy. 14.6 Screenshots ---------------- A screenshot of a public page, unaltered and in context, is ordinary reporting. Please do not publish screenshots of members-only areas, or crop a record page so that its status or its "how we know" line is lost. 14.7 Our wordmark ----------------- If you would like the current wordmark for a story, ask at support@tillyard.org. If we send it, use it unchanged and only with that story. 14.8 Questions and corrections ------------------------------ Press questions go to support@tillyard.org. If something we said was wrong, or something published about us is wrong, tell us there. We read what we receive and cannot promise a reply. 14.9 Researchers ---------------- You may name us in research. Automated collection from the site is governed by the Terms of Use. Members' papers are their own work; see 14.5. 15. Faculty, advisers, career centres and recruiters ==================================================== 15.1 Faculty, advisers and career centres ----------------------------------------- You may mention us to students as a fact: that the site exists and what it is. Please do not say that your college, your department or your office approves or recommends us unless it has decided to and has told us so in writing. We do not name a professor, an office or a college as a partner. We do not ask instructors to send us students' work. Publishing is always the student's own choice. 15.2 Recruiters and employers ----------------------------- A résumé that mentions us should carry a link or a code. Open it. The page says what was done, who confirmed it and whether it still stands, and the page is the whole of what we say. Please do not describe a candidate as certified, accredited, screened or recommended by us. We do none of those things. There are no recruiter accounts, and we do not sell access to members. Do not use our name in a posting or an advertisement to suggest that we have screened or supplied candidates. 16. People who tip, and sponsors ================================ 16.1 Tips --------- A tip is a voluntary payment to Tillyard for a free service you have already used; the Tips and Larger Payments Terms govern it. It gives no right to use our name or marks, no right to be named, and no title of sponsor, partner or patron. The site keeps no list of people who tip, and we do not name them. 16.2 Sponsors ------------- Sponsorships and larger tips are arranged in writing. The written agreement says how each side may use the other's name, and it governs over this policy for that use. In every case: - a sponsor has no say over editorial decisions, readings, records or anyone's standing; - a sponsor may not say or suggest that we endorse its products, or that members are its recruits or its customers; - where we name a sponsor, we say that it is a sponsor; - a sponsor's name is never placed beside a house title, a decision or a record so that it looks as though the sponsor had a part in it. 17. Domains, handles, lookalikes and unofficial groups ====================================================== 17.1 Addresses and handles -------------------------- Do not register or use a domain name, a social-media handle, a username, an app name or an email address that contains our marks or something easily mistaken for them. Do not create a page or a profile for Tillyard on any other service. If you find one that we did not make, tell us (section 18). 17.2 Email from us ------------------ Members do not get email addresses at tillyard.org. Mail from an address at our domain comes from Tillyard. The site does not send email yet. When it does, any code we send is for you to type into the site yourself. We do not ask you to read a code back to us by email, by phone or by message. If someone asks you for your code, they are not us. 17.3 Where our pages live ------------------------- Record pages live only at tillyard.org/r/. Codes are checked only at tillyard.org/verify. A member's public page lives at tillyard.org/m/. Anything that claims to be one of these at another address is not ours. 17.4 Unofficial groups ---------------------- Members sometimes set up their own group chat, server or forum thread. You may name it after what it is for, using our name in text only, if: - its name and description say clearly that it is unofficial and run by members; - it uses no logo or wordmark of ours and does not copy the look of the site; - nothing suggests we run it, moderate it or answer for it; - it does not ask anyone for a sign-in code or any account details. We may ask for changes. What happens in a group like that is outside the site, and the protections of the site (reporting, blocking, logged conversations) do not reach it. 17.5 Tools and extensions ------------------------- Do not use our marks in the name or the listing of a browser extension, a script, a bot or an app. The Terms of Use cover automated access. 18. Reporting misuse ==================== 18.1 Misuse of our name or marks, or a fake record -------------------------------------------------- If you see our name used to mislead, a page that imitates a record page or the editor's mark, a résumé claim about us that the record does not support, or someone presenting themselves as our staff, tell us. Write to legal@tillyard.org, or use the report link on the item if it is on the site. The dispute form has a category for a title or record you believe is false, and it needs no account. Tell us where it is (an address, or a description we can follow), what it says, and why you think it misleads. You do not need an account to report. 18.2 If you own a mark and believe something on our site misuses it ------------------------------------------------------------------- Write to legal@tillyard.org, or by post to Tillyard at 10602 York Rd SW, Etna, Ohio 43062, with: 1. your name, your organization and your role, and how to reach you; 2. the mark: the word or a description of the design, and a registration number and country if it is registered, or the basis of your rights if it is not; 3. the goods or services you use it for; 4. where it appears on our site: the full address of each page, or enough for us to find it; 5. why the use is likely to confuse people about who is behind something, or otherwise infringes your rights. A simple mention of a mark to refer to its owner, or to discuss it, is ordinarily lawful, so please say what makes this use different; 6. a statement that you believe in good faith that the use is not authorized by you or allowed by law, and that the information you have given is accurate and you are authorized to act for the owner; 7. your signature, which may be your typed full name. We look at what we receive. We may ask for more, hide or rename the item, pass your complaint to the member concerned, including your name and your organization's name, so that they can answer, or decline to act where the use looks like a fair mention. Copyright complaints follow a different, statutory process in the Copyright Policy; there is no equivalent timetable here, and no counter-notice. A member who disagrees with what we did can answer through the dispute form. 18.3 If you speak for a college ------------------------------- Write to legal@tillyard.org from your college address. Tell us your office, the page, and the concern. We do not need a formal complaint to look at how a college's name appears. 18.4 If your own name is being used ----------------------------------- If a page names you without your agreement, or a confirmation appears in your name that you did not give, use the dispute form. Where you can show the same organizational email address by a code, a confirmation you say you did not give is withdrawn at once. 18.5 Someone pretending to be us -------------------------------- Report suspicious messages and lookalike sites to security@tillyard.org. Send the message or the address. Do not reply to it or follow its links. The Security and Vulnerability Disclosure Policy says more. 18.6 What we may do ------------------- Depending on what we find, we may ask the person to correct it, hide or change material on our site, withdraw a title or a Record item, end a permission, restrict or close an account, write to the host of another site, or take legal steps. We decide case by case. We do not promise a particular result or a reply by any date. 18.7 Good faith --------------- Reporting in good faith never counts against you. Reports made to harass someone, or known to be false, are handled under the Community Guidelines. The dispute form is described in the Disputes and Corrections Policy. 19. If this policy is not followed ================================== Members. We ordinarily start by asking you to correct the description, the post or the page. Beyond that we may hide material on the site; withdraw a house title or a Record item where the misdescription concerns it; end your use of house materials; and restrict, suspend or close an account under the Terms of Use, the Community Guidelines and the Reporting, Enforcement and Appeals Policy. Inventing or altering a record, or imitating the editor's mark, is treated as serious from the first occasion. A decision about your account, a title or a Record item can be appealed once, by the route in the Reporting, Enforcement and Appeals Policy. Hosts and organizations. In addition, we may take down a scheduled table, a standing table or an organization's page, and withdraw a hosting title. Everyone else. We ask first. If that does not work we may rely on the law. What we do not do. We do not publish who broke this policy or how. A withdrawn item's page says that it was withdrawn, and nothing more. Not acting on one misuse is not permission for the next. 20. Our rights, and what happens if our name changes ==================================================== Our marks belong to us. Using them as this policy allows gives you no ownership of them and no rights beyond what is written here, and any goodwill from that use is ours. This policy gives no permission beyond what it states. This policy does not limit what the law already allows you, including fair comment, criticism and reporting. If our name changes, your papers, your Record items and their links are meant to carry on under the new name, and we aim to say on the site what the former name was, so that a reader of an older résumé can still find the page behind it. Where we can, we tell members before a change of name takes effect. 21. Changes to this document ============================ We may change this policy. When we do, we post the new version here with a new version number and effective date. We keep earlier versions and can provide them on request. For a change that matters to members we aim to give notice on the site, by email, or both, before it takes effect. A written permission we have already given continues on its own terms unless we withdraw it. 22. Contact =========== - Permission to use our marks, and press questions: support@tillyard.org. - Reports of misuse, complaints from mark owners, and colleges: legal@tillyard.org, or by post to Tillyard, 10602 York Rd SW, Etna, Ohio 43062. - Someone pretending to be us: security@tillyard.org. - If you cannot use a form or need this policy in another format: accessibility@tillyard.org. We read what we receive, and we cannot promise a reply to every message.