Author Agreement and Licence ============================ Tillyard. Version 1.2. In effect from October 21, 2026. Fingerprint of this text (SHA-256): 6583921a99573f74f84b7d170e0188163adcf189443b0f068ba848ae2c6fc732 This version: https://tillyard.org/policies/author-agreement-and-licence/v/1.2 This is the agreement you accept at the Licence step when you send a paper to Tillyard Research, and that each co-author accepts when they approve the final text. We record which version you accepted and when. Please read it before you submit. Once a paper is published, your name and your college sit beside it on a public page that search engines can list. - You keep the copyright in your paper. You give us permission (a non-exclusive licence) to publish it in Tillyard Research with your name and college. We take no ownership, and nothing here is work made for hire. - No money moves in either direction. You pay nothing and you are paid nothing. Writing for Tillyard Research does not make you our employee, intern, contractor or volunteer. - You make promises about the paper: that it is your own work, that you have the right to publish it, that every co-author agrees, that no class, lab, university or employer owns it unless they said yes, that it holds no private person's personal details, that your sources are real, and that you told us about any AI help. - The editor decides whether a paper is published. Sending one in is not a promise that it will be. - You can withdraw. Before publication, nothing public is left behind. After publication, the paper comes down and a short notice page (a tombstone) stays at the same address, without your name. Your Record item for the paper then reads "withdrawn". - A published paper is not changed or removed silently. Corrections and retractions appear as dated notices. - You stay free to publish the paper elsewhere. Many journals will not take work that is already public, so think about that before you publish here. - If someone outside brings a legal claim against us because you knew, or were reckless about whether, one of your promises was untrue, section 29 of the Terms of Use applies, with its limits: we tell you promptly, we do not settle in a way that makes you pay without your written consent, and what you cover is capped. This agreement adds nothing to that. If this summary and the full text below ever differ, the full text governs. 1. Who this agreement is between, and what it covers ==================================================== 1.1 The parties --------------- This agreement is between you and Tillyard, which is an Ohio nonprofit corporation. In this document we and us mean Tillyard. You means the person accepting this agreement. Tillyard is not a school, an employer or a college, and it is not affiliated with or endorsed by any college or university. 1.2 What it covers ------------------ It covers one paper: the piece you send to Tillyard Research, our student publication. The paper includes its title, standfirst, abstract, keywords, body text, tables, source list, data note, thanks, and the statements you make on the submission form. It includes the revised version if you revise and resubmit, and any corrected version published later. Each paper you submit is covered by its own acceptance of this agreement. 1.3 Who accepts it, and when ---------------------------- The lead author accepts it at the Licence step of submission. Each co-author accepts it separately, after reading the final text, when they press "Approve this version". No paper goes to readers or to the editor until every listed author has accepted. Ticking the box and pressing the button is your signature. We keep a record of the version you accepted and the time. 1.4 You must be able to agree ----------------------------- You must be a member in good standing, 18 or older, acting for yourself and under your own name. You cannot accept this agreement for another person, and nobody can accept it for you. 1.5 How it fits with our other documents ---------------------------------------- The Terms of Use govern your use of the site as a whole. The Editorial Policy of Tillyard Research explains how a paper moves from submission to a decision and what happens after publication. The AI-Use Policy explains what help from AI tools is allowed and how to declare it. The Privacy Notice explains what we keep and for how long. The Copyright Policy explains how copyright complaints are handled. The Disputes and Corrections Policy explains the dispute form. Where this agreement and another document cover the same point about your rights in your paper, the licence, your promises about it, or what remains after it comes down, this agreement governs because it is the more specific one. On how papers are handled and decided, the Editorial Policy of Tillyard Research governs. On everything else, the Terms of Use govern. Section 37.5 of the Terms of Use sets the order among all our documents, including the sections of those terms that prevail over every other document. 1.6 Numbers that can change --------------------------- Where this agreement gives a number and says "currently" (a count of days, a limit on co-authors), that number is a setting we can change. The number shown on the page when you act is the one that applies. 2. Words we use =============== Words that have one meaning in every one of our documents, such as member, visitor, staff, the editor, record item, hold, case and tip, are defined in Definitions. The words below are added for this document's own subject, or repeated from Definitions for convenience. If a repeated meaning ever differs, Definitions governs the meaning of the word. - Author means each person named on the paper's byline: the lead author and any co-authors. - Lead author means the member whose desk the draft lives on and who submits it. - Co-author means a member the lead author has listed and who has agreed to be listed. - The editor means the person at Tillyard who decides whether a paper is published. Today that is the president. - Reader means a student member at another college who has chosen to read your paper and score it against the published rubric, without knowing who wrote it. - The desk means the writing area of Tillyard Research where drafts are written and kept. - Drafting record means the draft history and the counts of typing and pasting that the desk keeps, as the AI-Use Policy describes. - Publish means to make the paper available on a public page of Tillyard Research. - The Record means your set of record pages on Tillyard, including the item created for you when a paper is published. - Notice means a dated statement shown with a paper: a correction, an editor's note, a withdrawal or a retraction. - Withdraw means an author asking for the paper to come out of consideration or, once published, to come down. - Retract means the editor taking a published paper down. - Hold means hiding a paper for a time while we look at a report or a legal complaint. - Tombstone means the short page that stays at a paper's address after it is withdrawn or retracted, so that links keep working. 3. You keep the copyright ========================= 3.1 It stays yours ------------------ You own the copyright in your paper before you submit it, while we consider it, while it is published and afterwards. Nothing in this agreement transfers ownership of the paper, or of any right in it, to us. 3.2 No assignment ----------------- This agreement is a licence. It is not an assignment of copyright, and we do not ask you for one. 3.3 Not work made for hire -------------------------- Your paper is not a "work made for hire" under United States copyright law, and you and we agree that it will not be treated as one. We did not commission it. We did not choose your topic, set your hours or direct how you wrote it. 3.4 Your ideas and data stay yours too -------------------------------------- We claim nothing in your research question, your method, your data or your findings. The licence in section 4 covers the paper as you wrote it and nothing wider. 3.5 What is ours ---------------- The site's design, the layout and typesetting of Tillyard Research, its name, and the arrangement of each volume are ours. Our rights in those give us no ownership of your paper, and your rights in your paper give you no ownership of those. 4. The licence you give us ========================== 4.1 Two stages -------------- You give us two permissions. The first lets us consider the paper. The second lets us publish it, and only begins if the editor approves it. 4.2 Permission to consider the paper ------------------------------------ From the moment you submit, you give us permission to: 1. store the paper and its drafting record; 2. run our checks on it: automated text-safety screening (which may send text to the screening services named in the Privacy Notice), a look-up of each DOI in Crossref's public index, and a comparison of its sections with papers already in the library and with your own earlier papers that were not accepted; 3. show it, without your name or your college, to readers who have agreed to read it and to keep it private; 4. show it, with your name, to the editor and to any paid staff who help run Tillyard Research; 5. search the web by hand for a few short sentences from it, to check for copying; 6. show the readers' scores and comments on it to you and your co-authors after the decision; 7. keep it, and the records of how it was handled, for the periods set out in the Privacy Notice. This permission does not let us publish the paper. It ends when the paper is published (when the permission in 4.3 takes over), or when our retention period for an unpublished paper ends. 4.3 Permission to publish ------------------------- If the editor approves your paper, then from the moment it is published and for as long as it stays published, you give us a licence to do the following. The licence is non-exclusive (you can give the same permission, or any other, to anyone else), royalty-free (we pay you nothing for it), and worldwide (a public web page can be read anywhere). 1. Publish and display. To reproduce the paper and make it available to the public as part of Tillyard Research, on the site, with a print layout that visitors can use to print it or save it as a PDF from their own browser. 2. Format. To typeset it in the house style: render your Markdown, number your references, add the volume and number, a running head, the publication date and the "Who read this paper" panel, and build citations of it in common formats (currently APA, MLA and BibTeX) for readers to copy. 3. Lightly edit for house style. To correct spelling, punctuation, capitalization, heading levels, the form of citations and simple typing slips. This does not let us change your argument, your findings, your data, your quotations or your conclusions. Any change of that kind needs your agreement, and after publication it is made as a correction under section 9. 4. Archive. To keep the paper in the library's volumes, and after a correction to keep the earlier version in our private records. 5. Index. To include the paper in the library's search and lists, and to give search engines and scholarly indexes the information they use to list a paper (page tags, structured data, a sitemap and a feed). Search engines may list it. Whether, where and how they do is their decision, and we do not promise that any of them will. 6. List and excerpt. To show the paper's title, standfirst, abstract, keywords, type, field and byline in listings and announcements on the site: for example the front page of the site and of Tillyard Research, volume and topic lists, the reading rack and the day's news sheet in The Shop, and your own Record item. 7. Describe. To show beside the paper the facts about how it was handled and the statements you made about it, as set out in 7.6. 8. Make technical copies. To make the copies that running a website needs, such as cached copies and backups. 4.4 Your name ------------- We name you as the author on the paper's own page, using the byline in 4.5. Where the paper is listed elsewhere on the site we may show your byline as well, including on the front page of the site and of Tillyard Research. You consent to our using your name and the name of your college in those ways. You understand that a page showing your paper may also carry, at its foot, a button for leaving Tillyard a donation (see 12.3). 4.5 The byline -------------- Your byline is your given and family names as you enter them at submission, which must match the name on your account, followed by your college as it stood on that day. It is a snapshot. It does not change if you later change colleges. You cannot publish under a pen name. If your name changes after publication, you can ask us to update your byline, and we may make that change without a public notice. A tombstone carries no byline. If you close your account while a co-authored paper stays published, your byline becomes "a former member" (see 5.9). 4.6 What the licence does not cover ----------------------------------- Unless you agree separately in writing, we may not: 1. sell your paper, charge anyone to read it, or put it behind a paywall; 2. license it to anyone else for a fee; 3. license it to anyone for the purpose of training an AI system; 4. translate it, abridge it, or turn it into a different work; 5. use your name, your paper, or anything you have said about us in an advertisement, a social media post by Tillyard, a sponsor's materials, a press release, or anything else outside the site whose purpose is to promote Tillyard. We will ask you each time, in writing, and you can say no. Saying no changes nothing about your paper; 6. stop you, or anyone you permit, from using the paper in any way. 4.7 Others who act for us ------------------------- We may let the companies that host and deliver the site handle the paper as far as they need to in order to run the site for us. We may not pass the licence to anyone else, with one exception: if another organization takes over the running of Tillyard Research, the licence may pass to it, bound by this agreement. We aim to tell you beforehand if that happens, and you can withdraw the paper under section 10 at any time. 4.8 What visitors may do ------------------------ Your paper's page says that the author keeps the copyright and gave Tillyard a licence to display the paper. Visitors get no licence from us to reuse it. They may read it, link to it, print or save a copy for their own use, and quote from it with credit as copyright law allows. Anyone who wants to do more has to ask you. 4.9 What we cannot control -------------------------- A public web page can be read, copied, cached and archived by anyone, including search engines, web archives and automated crawlers, some of which collect text for AI systems. We do not give them permission to do more than the law allows, but we do not control them and cannot recall copies they make. Please weigh this before you publish. 4.10 A wider reuse licence, later --------------------------------- We may later offer authors the choice of an open licence (such as Creative Commons Attribution) that lets anyone reuse a paper with credit. That is not offered today. If it is offered, it will be a separate choice with its own explanation, because an open licence generally cannot be taken back. 4.11 No duty to publish ----------------------- Nothing in this agreement requires us to publish your paper, to keep it published, or to keep Tillyard Research running. See 7.2 and section 11. 5. Co-authors ============= 5.1 Who should be an author --------------------------- List as an author every person who made a real contribution to the thinking or the research, who helped write the paper or revise it critically, who has approved the final text, and who is willing to answer for it. Do not list someone as a favor, and do not leave out someone who meets that description. A person who helped in a smaller way (commented on a draft, helped with data entry, suggested a source) belongs in the thanks, with their permission. 5.2 Limits ---------- A paper can currently have up to three co-authors beside the lead author. Co-authors must be members you are already connected with on the site. No free text goes with the invitation. 5.3 How a co-author agrees -------------------------- A co-author agrees twice. First they answer the invitation ("Add me" or "No thanks"). Later, when the text is frozen and Tillyard checks are done, they read the final text, make their own declarations, accept this agreement for themselves, and press "Approve this version". If any co-author answers "Not yet", the paper goes back to the lead author's desk as a draft. If a co-author has not answered within the time allowed (currently 14 days), the paper also goes back to draft. Nothing is held against anyone in either case. 5.4 Each author stands behind the whole paper --------------------------------------------- By approving, each co-author confirms that they have read the whole final text and are willing to have their name on all of it. 5.5 The lead author acts for the group before publication --------------------------------------------------------- The draft lives on the lead author's desk. By approving the paper, each co-author authorizes the lead author to deal with us for all of you up to the decision: to answer the editor's questions, to revise and resubmit, to appeal, and to withdraw the paper before publication. The lead author promises to share any revised text with every co-author and to resubmit only a version that all of them have agreed to. 5.6 If a co-author objects before publication --------------------------------------------- A co-author who no longer wants to be part of the paper can say so at the approval step, can ask the lead author to withdraw it, or can tell us through the dispute form at tillyard.org/dispute. We do not publish a paper when we know that a listed author objects. 5.7 After publication, any author can ask for the paper to come down -------------------------------------------------------------------- Each author gave their own licence, and each can end it. If one author of a published paper withdraws, the paper comes down for all of its authors (see section 10). The remaining authors may submit the work again without that person, but only if they have the right to: the departing author's contribution must be removed, or that person must have given permission in writing for it to be used. 5.8 Disagreements about credit ------------------------------ If the authors disagree about who should be listed, in what order, or who did what, we do not decide who is right. Anyone can raise it through the dispute form. We may add a note, hold the paper, or take it down until the authors agree. 5.9 If a co-author closes their account --------------------------------------- Closing your account does not, by itself, withdraw a co-authored paper. The paper stays, and your byline becomes "a former member". If you want the paper to come down as well, withdraw it before you close your account. If you are the only author, closing your account is treated as a withdrawal and the paper becomes a tombstone. 5.10 People who are not members ------------------------------- Every author has to accept this agreement personally, so only members can be listed. If someone who is not a member would fairly count as an author under 5.1 (a faculty mentor, a graduate student in your lab, a collaborator at another institution), the paper is not eligible unless that person has told you in writing that they agree to it being published here without their name on the byline, and to being described in the thanks instead. Keep that message. We may ask to see what it says. 6. Your promises about the paper ================================ Lawyers call these warranties. We rely on them when we consider and publish your paper, and section 14 says what happens if one turns out to be untrue. Each author makes them when accepting this agreement, and makes them again when a revised version is resubmitted. Each author makes them fully about their own contribution, and about the rest of the paper to the best of their knowledge after reading it with care. 6.1 It is your own work ----------------------- You and your co-authors wrote the paper. Wherever you use another person's words, they are in quotation marks or set apart, and credited. Wherever you use another person's ideas, findings, data, tables or structure, you credit the source. 6.2 You have the right to submit it ----------------------------------- You hold the copyright in the paper, alone or with your listed co-authors. You have not given anyone an exclusive right in it or assigned it to anyone, and no agreement you have signed stops you from giving us the licence in section 4. 6.3 No class, lab, university or employer owns it unless they agreed -------------------------------------------------------------------- Your answer to "Where did this work come from?" on the submission form is true. In particular: 1. Made for a class. Your course rules, your instructor and your college's honor code allow you to publish it. It does not reproduce your instructor's materials, such as an assignment prompt, a case pack or exam questions. 2. Made in a lab or research group, or with significant university resources or money. The person who leads the lab or project has agreed in writing to your publishing it here. Any data, method or result that belongs to the lab, the university or whoever paid for the research is used with their permission. 3. Made for an employer or a client, including during a placement with another organization. They have agreed in writing to your publishing it here. 4. In every case. You have checked whether your college's intellectual property policy, a grant, a scholarship, or a contract gives anyone else rights in the work, and no one else's rights are infringed by publishing it. 6.4 Nothing confidential ------------------------ The paper contains nothing you are bound to keep confidential: nothing covered by a non-disclosure agreement, no trade secrets, no unpublished results belonging to other people, no security details of a real system, and nothing whose release the law restricts. 6.5 People and privacy ---------------------- The paper contains no personal details of a private individual unless that person agreed in writing. Personal details include a name joined to private facts, contact details, a home address, health or disability information, finances, immigration status, education records such as marks, sexual orientation or gender identity, and accusations of wrongdoing. In addition: 1. anyone you interviewed and named agreed to be named, and their words are quoted accurately; 2. anyone you describe without naming cannot be worked out from the details you give (on a small campus, a role and a year can be enough to identify someone); 3. what you say about public figures and organizations comes from public sources that you cite; 4. the paper includes nothing about a person under 18 that could identify them. 6.6 Research with people ------------------------ Your answer to "People in this paper" on the submission form is true. If the paper draws on interviews, a survey, observation, an experiment, or private information about identifiable people: 1. the people who took part knew what they were taking part in and agreed, including to the results being published; 2. you followed your own college's rules for research with people, including review by its ethics board (often called an IRB) or its decision that no review was needed, wherever your college requires that; 3. no one under 18 took part, unless a parent or guardian agreed and your college's rules were followed; 4. you describe in the data note, in a sentence or two, how you gathered the information and what consent or review there was. We are not an ethics board and we do not review your research design. What your paper's page says about this is what you told us. 6.7 Truthful and accurate ------------------------- Every source in your list exists, you have read it yourself, and it says what you say it says. Quotations are accurate. Your data are real: nothing is invented, altered to fit, or left out to mislead. Your method is described honestly. Statements of fact about real people and organizations are true and supported by the sources you cite, and opinions are presented as opinions. 6.8 AI help is declared ----------------------- Your AI-help declaration and its note are complete and true, as the AI-Use Policy requires. Nothing produced by an AI tool is presented as your own writing, analysis or data without being declared, and you have checked everything in the paper yourself, whatever suggested it. 6.9 Not published elsewhere --------------------------- The paper has not been published elsewhere. Section 8 says what that means. 6.10 Other people's material ---------------------------- Any substantial quotation, table, dataset, survey instrument, code or other material made by someone else is used with their permission, under a licence whose terms you have followed, or within what copyright law allows without permission. The Copyright Policy says more about using other people's material, including material offered under open licences. 6.11 Nothing unlawful or harmful -------------------------------- To the best of your knowledge after reasonable care, the paper does not defame anyone and does not infringe anyone's copyright, trademark, privacy or publicity rights. It does not break the Community Guidelines. It gives no instructions meant to help someone cause serious harm. It does not give advice on law, tax, medicine, engineering or investments to a particular real person. 6.12 Interests declared ----------------------- You have told us, in the conflicts field, about anything that a fair reader would want to know when weighing the paper: who paid for or supported the work, a stake you hold in its subject, or a close tie to a person or organization it discusses. 6.13 You will tell us if something changes ------------------------------------------ If you learn that any of these promises is no longer true, or you find an error in the paper, you will tell us promptly: before publication in an answer to the editor's questions or by writing to support@tillyard.org, and after publication by asking for a correction from the paper's page. 7. What readers and the editor do with your paper ================================================= This section is a short account so that you know what you are agreeing to. The Editorial Policy of Tillyard Research is the full description and governs how papers are handled. 7.1 The path ------------ After you submit, the text is frozen and Tillyard runs its checks. Co-authors approve. The paper takes a place in a capped line. It may be offered to readers: student members at other colleges who chose to join the reading pool, drawn at random, who do not know who wrote it and are not connected with you on the site. Up to three of them score it against the published six-item rubric and check two of your sources each. The paper then goes to the editor, who may ask you up to five written questions, and who decides: approved, revise and resubmit (once), or not accepted for publication. 7.2 No promise of an outcome ---------------------------- We do not promise that your paper will be read by any particular number of readers, that it will be decided by any date, or that it will be published. A paper may reach the editor with three readings, with fewer, or with none. The editor may decline any paper. 7.3 What the editor sees ------------------------ The editor sees the paper with your name, the readers' scores and comments, the results of Tillyard checks, your declarations, and your drafting record as background. The AI-Use Policy explains the drafting record and how it is used. 7.4 What you see ---------------- After the decision you see the decision letter and each reading, labeled Reader A, B or C, without the reader's name. You do not see any note a reader wrote for the editor only. There is no channel for replying to a reader. 7.5 Who sees an unpublished paper --------------------------------- Before publication, your paper is shown only to you and your co-authors, to the editor and any paid staff who help run Tillyard Research, to the readers who took it (without your name), and to the service providers that host the site and screen text for safety. Readers agree to keep it private and not to use what they read; the Reader Guidelines set out those duties. We cannot promise that every reader will keep to them. If you believe one has not, tell us through the report control or the dispute form. 7.6 What the published page says about your paper ------------------------------------------------- Beside the paper itself, the public page shows facts about how it was handled and statements you made: 1. who read it and who approved it, in fixed wording that depends on how many readings the editor kept (for example "Read by three students at other colleges and approved by the editor", or "Approved by the editor" where fewer than two readings exist), and a further line if you revised it; 2. the date it was approved and the date it was published; 3. your AI-help declaration and its note, introduced by words such as "AI help, as the author declared it"; 4. where the work came from, as you declared it; 5. what you declared about people in the paper, and your data note; 6. how many sources you listed and how many of your DOIs were found in Crossref's public index on a stated date; 7. any notices issued later. Readers' scores are not shown publicly, and there is no mark. 7.7 A Record item ----------------- When your paper is published, a Published Author item is added to your Record for that paper, with its own record page. It states what happened and who checked it. It also says that the paper was an unpaid, self-directed contribution and that you were not an employee, intern or contractor of Tillyard. You choose how widely that record page is shared; the paper's own page is public either way. 8. Publishing the same work elsewhere ===================================== 8.1 Before you submit here -------------------------- Tillyard Research takes papers that have not been published elsewhere. A paper has been published elsewhere if the same text, or substantially the same text, has appeared in another publication (a journal, a magazine, a newspaper, a conference's proceedings, a book), or has been posted where the public can read it (a public website or blog, a preprint server, a public repository). 8.2 What does not count as published ------------------------------------ These do not count, and you do not need to treat them as publication: handing the paper in for a class; sharing a draft privately with friends, a tutor, a writing center or a professor; presenting the work in person, for example at a campus poster session or a class presentation; and depositing a thesis where only your college can read it. If the paper grew out of one of these, say so under "Where did this work come from?". 8.3 After you publish here -------------------------- The licence is non-exclusive. You are free to publish the paper anywhere else, at any time, without asking us. If you publish a fuller or later version elsewhere, you can ask us to add a note to your paper's page that points to it, and we may do so. 8.4 A caution worth taking seriously ------------------------------------ Many academic journals, some conferences, some writing competitions and some colleges' thesis rules will not accept work that has already been made public. Publishing here may count as prior publication for them. Withdrawing your paper later does not undo that: the paper was public, others may have copied or cited it, and a tombstone remains. If you hope to place this work in a journal, check that journal's rules before you publish here. If a later publisher asks you for exclusive rights or for the copyright, tell them about this licence first; if they need the paper to come down here, you can withdraw it. 8.5 Using it again at your college ---------------------------------- The paper is yours to reuse. Some colleges' honor codes do not let a student hand in work for credit that has already been published, or already been handed in elsewhere, without the instructor's agreement. That is between you and your college; please check. 8.6 How to describe it ---------------------- On a résumé or a profile, list a paper under "Publications (student publication)" or "Writing", and use the wording your Record item gives you. Tillyard Research is a student publication. Do not describe a paper in it as peer-reviewed, as refereed, or as a journal article, and do not list it under work experience. If your paper is withdrawn or retracted, take it off your résumé and your profiles. 9. Corrections, editor's notes and retractions ============================================== The Editorial Policy of Tillyard Research sets out how these are decided. This section says what you agree to. 9.1 Corrections --------------- If you find an error in your published paper, ask for a correction from the paper's page. Others can ask too. The editor decides whether to make it. A correction changes the text and adds a dated notice above the title that says what was wrong and what it now says, for example: "Correction, April 2, 2027. Table 2 gave the figure as 18%. It is 81%. The text is corrected." The earlier version is kept in our private records. You can currently make up to three correction requests for a paper in a year. A correction fixes an error. It is not a way to rewrite the paper or add new findings; that would be a new paper. 9.2 Editor's notes ------------------ The editor may add a dated note to a paper, for example to point to a later version, to record a response from someone the paper discusses, or to say that a question about the paper is being looked at. 9.3 Retraction -------------- The editor may retract a published paper: for a serious error that a correction cannot fix, where a promise in section 6 turns out to be untrue, for a legal or safety reason, or where the editor can no longer stand behind having approved it. A retracted paper becomes a tombstone that carries a short, fixed, neutral line such as "Retracted by the editor on April 2, 2027." The public notice does not allege misconduct and does not give a reason that does. 9.4 Before a retraction ----------------------- We aim to tell you what the concern is and to hear from you before the editor decides. Where a legal or safety reason makes it urgent, we may hold the paper first and talk afterwards. 9.5 You agree to visible notices -------------------------------- You agree that corrections, editor's notes, withdrawals and retractions are shown publicly as dated notices, and that this is how Tillyard Research keeps its record honest. 10. Withdrawing your paper ========================== 10.1 Before publication ----------------------- The lead author can withdraw a paper from the desk at any time before it is published, for any reason or none. Readers who hold it are released with a neutral note. Nothing public is left, because nothing was public. We keep the manuscript and the records of how it was handled in our private records for the period in the Privacy Notice (currently 24 months for a paper that was withdrawn or not accepted), partly so that the comparison in 4.2 can work, and then delete them. Readers who saw the paper remain bound to keep it private. 10.2 After publication ---------------------- Any listed author can withdraw a published paper from the paper's page. Pressing withdraw takes the paper out of the library at once and sends a request to the editor to confirm. When the withdrawal is confirmed, the paper's page becomes a tombstone. 10.3 What the tombstone shows ----------------------------- The tombstone stays at the paper's original address. It shows the paper's title, its volume and number, a dated neutral notice ("Withdrawn at an author's request on April 2, 2027."), and the words "This paper is no longer published here. The page stays so that links keep working." It shows no author's name, no college and none of the paper's text, and it asks search engines not to list it. 10.4 What happens elsewhere on the site --------------------------------------- The paper leaves the library's lists, search, feed and sitemap, and the listings in The Shop. Places that are rebuilt on a schedule, such as a past day's news sheet or our backups, may take a short time to clear. 10.5 What happens on your Record -------------------------------- The Published Author item for that paper is withdrawn for every author of the paper. Its record page then reads "This item was withdrawn", with the month. It shows no name, no title and no reason, and it does not say whether the member or Tillyard withdrew it. If the paper had been named in a Readers' Selection, that item is withdrawn too. You are told to take the paper off your résumé and your profiles, and you agree to do so. 10.6 What the public sees after each kind of event -------------------------------------------------- What the public sees after each kind of event. Columns: event, the paper's page, library, search, feed and listings, each author's Record item for the paper. Event | The paper's page | Library, search, feed and listings | Each author's Record item for the paper ------------------------------------------------------------------------------ Correction | The corrected text, with a dated notice above the title | Unchanged | Unchanged Editor's note | The paper, with a dated note above the title | Unchanged | Unchanged Hold while we look at a report or a legal complaint | Answers as "not found", with no explanation | Removed while the hold lasts | Reads "no longer listed" while the hold lasts An author presses withdraw | Out of the library at once, pending the editor's confirmation | Removed | No longer shows the paper Withdrawal confirmed | Tombstone: title, volume and number, "Withdrawn at an author's request on (date)." No byline, no text | Removed | Reads "This item was withdrawn", with the month. No name, title or reason Retraction by the editor | Tombstone: title, volume and number, "Retracted by the editor on (date)." No byline, no text | Removed | Reads "This item was withdrawn", with the month. No name, title or reason The only author closes their account | Tombstone, worded as a withdrawal at an author's request | Removed | The record page stops showing anything about the member One co-author closes their account without withdrawing | The paper stays; that byline becomes "a former member" | Unchanged | That person's record page stops showing anything about them; the other authors' items are unchanged 10.7 Why a tombstone, and your agreement to it ---------------------------------------------- People may have cited your paper, linked to it, or checked it from a résumé. If the page simply vanished, they could not tell a withdrawn paper from a broken link or from a paper that never existed. So we do not delete a published paper silently. You agree that after a withdrawal or a retraction we may keep the tombstone described in 10.3 at the paper's address, and the record page described in 10.5, and that this permission continues after the licence in section 4 ends. 10.8 If the title itself is the problem --------------------------------------- If a paper's title contains someone's personal details, or a court order or the law requires it, we may shorten the title on the tombstone or replace it with words such as "Title removed". 10.9 What withdrawal cannot do ------------------------------ Withdrawal takes the paper off our site. It cannot recall copies that other people made while it was public, remove it from a search engine's or a web archive's stored copies (that is up to them and can take days or weeks), or change the fact that it was once published. Citations of it by other people remain theirs. 10.10 Changing your mind ------------------------ A withdrawn paper is not restored. You may submit the work again as a new paper, under the limits that then apply. If it is approved it is published afresh, with a new date, volume and number. 10.11 No cost and no consequence -------------------------------- Withdrawing costs nothing and does not affect your standing on the site. 10.12 If you cannot sign in --------------------------- If you have lost access to your account (for example because your college email has closed), write to support@tillyard.org. We need to be satisfied that the request comes from the author before we act on it. 11. If we take the paper down or stop publishing ================================================ 11.1 Holds ---------- We may hide a paper for a time while we look at a report, a dispute or a legal complaint about it. While a hold lasts, the paper's page answers as "not found", nothing public says that a hold exists, and each author's Record item for it reads "no longer listed". A hold is not a finding against you. It ends when the paper is restored, corrected, withdrawn or retracted. 11.2 Retraction and unpublishing -------------------------------- The editor may retract a paper under 9.3. We may also stop publishing a paper for reasons that have nothing to do with you, for example if we can no longer run Tillyard Research. 11.3 If Tillyard Research closes ------------------------------- We may change, pause or close Tillyard Research. If we plan to close it, we aim to give authors notice so that each can save a copy of their own paper. We have no arrangement with a preservation archive, so if the site goes offline the papers may go offline with it. Keep your own copy of anything you publish here. 11.4 If your account is suspended or removed -------------------------------------------- A suspension does not by itself take down a paper already published. If an account is removed for serious misconduct, we may retract that member's papers or withdraw the Record items for them, as the Terms of Use, the Community Guidelines and the Reporting, Enforcement and Appeals Policy describe. 11.5 If we learn an author was under 18 --------------------------------------- The site is for adults. If we learn that an author was under 18 when they accepted this agreement, we may take the paper down and treat this agreement as ended for that author. 12. No payment and no employment ================================ 12.1 No fees ------------ We charge nothing to submit a paper, to have it read, to have it decided, to publish it, to correct it or to withdraw it. Nothing about how a paper is handled can be bought or hurried. 12.2 No payment to you ---------------------- We pay nothing for your paper: no fee, no royalty, no prize, no stipend and no perk. Publication creates a Published Author item on your Record, which is a statement of fact about one paper. It is not payment and has no cash value. 12.3 Tips go to Tillyard ----------------------- Tillyard cannot accept donations yet. When it can, anyone may leave one. A donation is paid to Tillyard for its general work. Authors receive no share of any donation, and no donation is tied to a paper. Donating, by anyone, has no effect on whether a paper is published or how it is handled. The Tips and Larger Payments Terms govern donations, and the Editorial Policy of Tillyard Research says more about money and editorial decisions. 12.4 How Tillyard benefits ------------------------- Tillyard is a nonprofit corporation, and papers still help it: they bring visitors to the site and add to its reputation. You should know that when you decide whether to publish here. 12.5 What the relationship is ----------------------------- You are an author who chose to offer your own work to a publication. You chose the topic, the method, the timing and whether to submit at all. Nobody at Tillyard assigned the paper, supervised you, set your hours, or required you to write, revise or finish anything. The time windows on the site (for answering questions or for revising) are housekeeping: if one runs out, the paper goes back to your desk and nothing is held against you. 12.6 Your status ---------------- Writing for Tillyard Research, being published in it, and holding the Published Author item do not make you an employee, intern, contractor, agent, partner or volunteer of Tillyard. You earn no wages or benefits, and no academic credit. Nothing in this agreement is an offer or a promise of employment, a paid role, a reference or a recommendation. You may not speak or act for Tillyard. 12.7 Describing it honestly --------------------------- Describe your paper as what it is: your own unpaid, self-directed writing, published in a student publication. See 8.6. 12.8 If you hold a student visa ------------------------------- We describe publication here as unpaid, self-directed authorship. We cannot advise you on immigration rules. If you have any doubt about how your status treats publishing or listing a paper, ask your college's international student office before you submit. 13. Ending the licence ====================== 13.1 By you ----------- You end the licence by withdrawing the paper under section 10. The licence to publish ends when the paper comes down. 13.2 By us ---------- The licence ends if we retract the paper or stop publishing it. 13.3 When the only author closes their account ---------------------------------------------- That is treated as a withdrawal (see 5.9). 13.4 If an author dies or can no longer act ------------------------------------------- The licence continues, and the paper may stay published. The person with legal authority over the author's affairs can ask us to withdraw it, and we treat that as the author's own request once we are satisfied of their authority. 13.5 What continues after the licence ends ------------------------------------------ These continue: 1. your agreement to the tombstone and the record page (10.7); 2. our permission to keep the paper, its earlier versions and the records of how it was handled in our private records for the periods in the Privacy Notice, so that we can answer disputes and legal claims and run the comparison in 4.2. We do not publish from those records; 3. your promises in section 6, as to the time the paper was under consideration or published; 4. sections 14, 15 and 16. 13.6 Timing ----------- Taking a paper out of the library is immediate when an author presses withdraw. Some things are not in our hands or take time: the editor's confirmation, backups rolling off on their schedule, and copies held by search engines and archives. 13.7 Looking back ----------------- Ending the licence does not make our earlier publication of the paper wrongful. It was published with your permission while that permission lasted. 14. If one of your promises turns out to be untrue ================================================== 14.1 What we may do ------------------- If we come to believe that a promise in section 6 is untrue, we may ask you questions, decline the paper, hold it, correct it, add an editor's note, retract it, withdraw the Record item for it, and act on your account as the Terms of Use and the Community Guidelines allow. The Editorial Policy of Tillyard Research explains how we go about this, and that we make no public accusation. 14.2 If an outside party brings a claim --------------------------------------- Section 29 of the Terms of Use applies to a claim by an outside party that arises because you knew, or were reckless about whether, a promise in section 6 was untrue. This agreement adds nothing to that section. That means, in particular: 1. it applies only where the promise was in fact untrue and you knew it, or did not care whether it was true. An honest mistake made after reasonable care does not bring it into play; 2. the conditions in section 29.3 of the Terms of Use apply: we will tell you promptly about the claim, and we will not agree to a settlement that requires you to pay money or admit fault without your written consent, which you may not unreasonably withhold; 3. the limit in section 29.5 of the Terms of Use applies to what you cover; 4. you do not cover any part of a loss that we caused: by changing your text in a way you did not agree to, by using the paper outside the licence, by failing to act on your withdrawal, by our own decision to publish after we had reason to doubt the paper, or by our own carelessness or breach of this agreement. 14.3 One author is not answerable for another --------------------------------------------- One author is not answerable for another author's untrue promise. Each author answers only for the promises that author made, about the parts of the paper that author wrote or had reason to doubt. 14.4 What we may do at once --------------------------- Whatever is settled about cost, we decide how to respond to a claim about a paper we published, and we may take the paper down or correct it at once to limit the harm. We aim to keep you informed. 14.5 Your help -------------- If a claim is made about your paper, you agree to give us promptly the information we reasonably ask for, such as your sources, permissions, consent records, notes and earlier drafts. 15. What we owe you, and the limits =================================== 15.1 What we commit to ---------------------- We commit to use your paper only as this agreement allows; to name you as its author as section 4 describes; to take it out of the library when an author withdraws it; and not to change its substance without your agreement. 15.2 What we do not promise --------------------------- We do not promise that your paper will be published, read by any number of people, listed by any search engine or index, or kept online for any length of time. We do not promise that readers will keep an unpublished paper private, though we ask them to. We do not promise that publication here will lead to anything: an interview, an offer, admission, credit or an award. Tillyard Research issues no DOI and is not a journal of record. 15.3 Approval is not endorsement -------------------------------- The editor's approval means the editor decided to publish the paper in a student publication. It does not mean that we checked every source, repeated your analysis, or agree with your conclusions. You remain responsible for what your paper says. 15.4 Limits on liability ------------------------ The limits on our liability in the Terms of Use apply to this agreement as well. Nothing in this agreement limits liability that the law does not allow to be limited. 16. General terms ================= 16.1 Which version applies -------------------------- The version of this agreement that you accepted for a paper is the one that governs that paper. A later version applies to papers you submit afterwards, and to a revised version you resubmit after the later version takes effect, if you accept it then. We will not apply a later version to a paper already published without the agreement of its authors, except where a change is needed to comply with the law, in which case we will tell you and you can withdraw. 16.2 The whole agreement ------------------------ This agreement, with the documents named in 1.5, is the whole agreement between you and us about the paper. 16.3 Law and disputes --------------------- The Terms of Use say which law governs and how disputes between you and us are resolved. Those terms apply to this agreement. 16.4 Signing electronically --------------------------- You agree that accepting this agreement on the site is a signature and that this agreement is a written record. You can see the version you accepted, and when, in your account's history, and your data export includes it. 16.5 Transfer ------------- You may not transfer this agreement to anyone else. That does not restrict what you do with your copyright. We may transfer this agreement only as 4.7 allows. 16.6 If part of it fails ------------------------ If a court finds part of this agreement unenforceable, the rest stays in force, and the part that failed is to be read as narrowly as needed to make it enforceable. 16.7 No waiver -------------- If we do not act on a breach, that is not a waiver of our right to act on it or on a later one. 16.8 Nobody else gains rights ----------------------------- This agreement gives rights only to you and to us. Readers, visitors and other members gain no rights under it. 16.9 How we reach you --------------------- We send notices about your paper through the site and to the email address on your account. Please keep that address current. If your college email will close, update your account before it does. A notice sent to the address on your account counts as given even if you can no longer read that mailbox. Before you tick the box ======================= A short checklist. It adds nothing to the agreement; it is here because these are the things authors most often wish they had checked. 1. Is every person who should be an author listed, and has each of them read this version? 2. Was this written for a class, in a lab, or for an employer or client? If so, do you have their agreement in writing? 3. Does the paper name or describe a private person? If so, do you have their agreement in writing? 4. If you interviewed or surveyed people, did they agree to publication, and did you follow your college's rules? 5. Have you opened every source in your list yourself? 6. Is your AI-help declaration complete, and are you content for it to appear on a public page? 7. Do you hope to send this work to a journal later? If so, have you checked its rules on work that is already public? 8. Are you content for your name and college to appear beside this paper on a public page that search engines can list? 9. Have you kept your own copy? Changes to this document ======================== We may revise this document. When we do, we change the version number and the effective date at the top, and we keep earlier versions available on request. Section 16.1 says which version applies to which paper. Where a change is significant, we aim to tell members through the site before it takes effect. Contact ======= - Questions about this agreement or about your paper: support@tillyard.org - Legal notices: legal@tillyard.org, or by post to Tillyard, 10602 York Rd SW, Etna, Ohio 43062 - Copyright complaints: copyright@tillyard.org, as the Copyright Policy explains - To dispute or correct something, with or without an account: tillyard.org/dispute